The SI is a non-profit, public benefit organisation striving to improve the lives of marginalised children and youth in the surrounding areas; transform education from the level of early childhood development all the way through to post graduate level; engage in research, teaching and enabling of a more socially just, sustainable generative way for humanity to interact with the natural world.
The Sustainability Institute seeks to appoint a Finance Administrator
Reports to: Finance Coordinator and Finance Officer.
The purpose of this position is to find a person that has a relevant 3 year accounting qualification with three years experience. Experience in working with Pastel is critical. The person should also be highly reliable and be willing to go extra mile.
Responsibilities:
Finance Administrator:
The Sustainability Institute is looking to appoint a Finance Administrator with keen interest to engage with people and bring a positive change. This person will report directly to the Finance Coordinator and Finance Officer.
The SI is a non-profit, public benefit organisation striving to improve the lives of marginalised children and youth in the surrounding areas; transform education from the level of early childhood development all the way through to post graduate level; engage in research, teaching and enabling of a more socially just, sustainable generative way for humanity to interact with the natural world.
Duties: Sub-recipients:
Assisting with the Bookkeeping to trial balance
Daily processing on pastel accounting system
Processing of monthly bank reconciliations
Managing and controlling petty cash
Assist with preparing monthly accounts and dealing with any queries
Debtors and Creditors reconciliations
Following up on programme coordinators for supporting documents
Assisting the Financial Officer with preparing the month-end reconciliation file, various admin related duties, preparation of annual budget figures and the Audit file preparation
Attending to queries and finding solutions
Supporting the coordinator and the department Administrators
Maintaining documents and records
Preparation of monthly schedules and reports for review by the Financial Officer within require deadlines
Preparation of the month end reconciliation file for the Financial Officer within the agreed timeframes
Maintain confidentiality of all records
Any ad-hoc duties that are required within the department
Duties: Sub-recipients
Receiving and reviewing sub-recipient monthly, quarterly and annual financial report.
Ensure exchange rates properly utilised in a case of international sub-recipients.
Receiving and reviewing sub-recipients supporting documents (invoices, pay slips, timesheets, bank statements etc.) to ensure:
Compliance with sub-award terms and conditions
Costs are aligned with sub-recipients’ proposal (budget and statement of work)
Costs are allowable, allocable and reasonable
Fixed asset register/Inventory schedule properly kept.
All costs were incurred within the period of performance of the sub-award
Sub-recipients expenses are aligned with sub-recipients technical progress
Cost-sharing commitments (if applicable) are met by the sub-recipients
The correct sub-award number is identified on the invoice
The invoice has a certification statement that the costs for reimbursement and any corresponding cost-sharing are the actual costs as recorded by sub-recipients and expended for the work performed in accordance with the terms of the sub-award
Requirements:
Relevant 3 year accounting qualification
3 years’ experience in a similar role
Experience working on Pastel
Must be a self-starter
Advanced Excel skills
Analytical skills
Incumbent must be reliable and punctual
Communication skills, including a high level of literacy
Willing to learn and attitude to go the extra mile
Ability to take ownership of duties required
If you are interested in being part of a dynamic team in an organisation genuinely committed to social transformation, a more generative way of life and a more just future, then please forward your CV with a covering letter to Litha Magida: [email protected].
Only shortlisted people will be contacted.
For more about the Sustainability Institute, refer to www.sustainabilityinstitute.net