Mafikeng, North West, South Africa
The Aurum Institute is offering a great opportunity to suitably qualified and experienced staff to contribute towards our mission to improve the health of people and communities through innovation in Global Health Research and Systems.
We are focused on research, support and implementing integrated approaches to managing TB and HIV
Job Functions
Administration,Communications
Admin, Office & Support,Ngo / Non-Profit
- Work DescriptionManage the filing administration system effectively in keeping files and documents organised for the company. The role works with both paper documents and electronic files, and do routine tasks like data entry, organisation, cross-referencing, scanning, copying and retrieval.
- Sort, organise and maintain office records accurately.
- Streamline document filing process ensuring their availability at all times.
- Check all incoming material and categorize either on the basis of content or alphabetically.
- Ensure all new documents and paperwork are filed and logged properly in the system.
- Handle all enquiries related to paperwork/documents.
- Index documents with numbers or codes before filing.
- Remove or discard outdated documents as per the company file procedures.
- Mange document structuring to ensure easy finding and retrieval when required.
- Manage all user requests related to document positioning, finding and retrieval.
- Maintain the record of the documents filed and removed.
- Take necessary steps to place documents in storage.
- Maintain a log of all outgoing files to ensure documents are returned in time.
- Digitize all necessary documentation and store in electronic systems.
Technical Work Responsibilities
Requirements
- Education
- Grade 12 or equivalent
- Post Matric Related Certificate or Qualification
- At least one months’ related experience
- Adherence to compliance and confidentiality policies and procedures
- Computer skills
- Mathematical skills
Experience
Requirements
NB: Applicants must have a valid work-permit to work in their country of origin/residence.
Please provide current relevant references for background checks.
Please note that if you didn’t apply through SkillsMap your application won’t be considered.
Follow the online link and apply for this position via our E-Recruitment system Aurum SkillsMap https://aurum.jb.skillsmapafrica.com
This appointment is subject to the preferred candidates obtaining the necessary reference checking and competency assessment. We embrace employment equity and are committed to achievement of fair and equal representation of our workforce. Preference will be given to internal applicants and candidates from previously disadvantaged backgrounds.
Aurum welcomes applications from all persons with disabilities.
Whilst all applications will be carefully considered, only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful. All interviewed applicants will receive feedback as part of our continued drive towards people development.
Job Closing Date
11/05/2019