The African Fertilizer and Agribusiness Partnership (AFAP) is an independent non-profit organization founded in 2012 by a partnership of African development organizations. It was built on the work of the Comprehensive African Agriculture Development Program (CAADP), a framework for achieving ambitious agriculture development goals set in place by African nations and leaders.
The African Fertilizer and Agribusiness Partnership (AFAP) would like to announce a new vacant position in the capacity of Field Finance and Operations Manager at the AFAP country office in Maputo, Mozambique.
The Field Finance and Operations Manager provides quality and proper stewardship of all field-level donor grants by managing the financial resources of the Mozambique country projects and relay the flow of information to program staff and headquarters. The following duties are intended to provide a representative summary of the major duties and responsibilities and ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
The Field Finance and Operations Manager provides quality and proper stewardship of all field-level donor grants by managing the financial resources of projects and relay the flow of information to program staff and headquarters. The Field Finance and Operations Manager is responsible for all field-level financial activities, including day-to-day accounting practices, management and reporting, budget, general accounting, billing, financial recording, accruals, bank reconciliations and all grants financial management activities as needed.
KEY DUTIES AND RESPONSIBILITIES:
Field-level Donor Grants Management
Handles the day-to-day financial grant management (non-programmatic) aspects of field-level donor grants and daily financial transactions recording in QuickBooks
Sets up and ensure weekly payments are made in accordance to AFAP policies
Provides support to program staff regarding donor tracking, project budgets and financial reporting
Is familiar with the project compliance requirements/documents and advises the Country Director/ Manager accordingly
Tracks and manages field-level donor grant contracts and payments to beneficiaries (APC Contracts) and their budget pipelines
Manages and supports in country Audit engagements, project, donor or statutory, alongside and in consultation with HQ Finance Management.
Develops and implements an effective field grant coding and billing system that assures that all grant payments are billed correctly, and include proper supporting documentation
Ensures that all field expenditure supporting documentation are properly filed and secured
Maintains comprehensive internal controls on grant and financial management, and sub-contracts to beneficiaries • Maintains burn rates of project monies on a monthly basis
Keeps the relevant staff informed about upcoming reporting deadlines and related deliverables thereby ensuring smooth completion of work responsibility throughout the life of award processes
Troubleshoots, when necessary, any field-level misunderstandings between AFAP and Donor (in close collaboration with the Head of Operations and Compliance)
Coordinates the annual budget process and tracks actual performance against the annual budgets
Financial reporting:
Prepares accurate and timely monthly internal and external financial reports
Keeps accurate and complete financial records for each program with summary reports tracking monthly revenue and expenditure on all grants and contracts at each month end
Allocates shared project costs to relevant projects
Prepares monthly cash forecasts and requests in consultation with the project managers
Ensures salaries are transferred in a timely manner and maintains payroll records
Manages the disbursement and accountings of funds advanced to Country Offices
Manages the day-to-day effective administration of accounts and petty cash
Responsible for the processing of all accounts payable and ensuring all invoices are paid on time
Manages banking activities and prepares monthly balance sheet reconciliations
Compliance:
Ensures compliance to internal and donor policy requirements
Advises HQ on the legal, tax and employment regulations of the Country and ensures submission of statutory filings
Ensures that proper procedures and regulations regarding the maintenance of bank accounts, and exchange rates are followed
Ensures all statutory deductions and payments are remitted to the relevant agencies within the set timeframes
Assists in the preparation of the annual audit and additional donor specific audits
Maintains a log of compliance and human resource matters reported and ensures appropriate escalation and response to ensure resolution
Prepares year end schedules and compiles other documentation for audits
Submits of monthly and specific compliance reports on the work-in-progress to the Country Director and Head of Operations and Compliance.
Minimum Experience and Education Requirements:
A minimum of five (5) years’ experience in project level financial accounting/ grants accounting
Familiarity with specialized non-profit industry accounting practices, budget monitoring, reporting requirements and procedures
Experience with large donors (USAID, CDC, DFID, BMGF etc.)
Experience in managing grants across a range of stakeholders and in supporting grantees to ensure compliance with grant processes
Proficiency in clearly communicating information about finances and accounting issues to nonaccountants and individuals with varying levels of financial expertise
Acumen in maintaining accurate financial records and preparing clear and accurate reports for informational, auditing, and operational use
Demonstrated leadership qualities and ability and skills to succeed in a teamwork environment
High focus on deadlines and attention to detail
A proven track record of trustworthiness, personal accountability, and exceptional ethics
Action oriented and resilient
Computer skills including spreadsheets, database, and accounting package (QuickBooks) and Internet/email.
EDUCATION QUALIFICATIONS:
Bachelor’s level degree required in finance, business administration. Accounting or related field.
Qualifying candidates are encouraged to apply to email: [email protected]
For more about The African Fertilizer and Agribusiness Partnership (AFAP), refer to https://www.afap-partnership.org/about-us-2/