Facilities Manager

129

The St Joseph’s Home is a paediatric intermediate healthcare facility providing holistic medical and rehabilitation care for children with life threatening and life limiting conditions. The Home was established by the Pallottine Missionary Sisters and is run according to a Christian/Catholic ethos. The current staff complement is approx. 130, the majority of whom are nursing and professional therapy staff with HR, Operations and Fund development as support service.

St Joseph’s Home seeks to appoint Facilities Manager to be based in Cape Town.

Reporting to the Financial and Administration Manager and working closely with the Operations Supervisor, this role is responsible for the provision of clean, well-maintained and safe facilities through the co-ordination of facilities management and improvement activities to realise the upkeep of buildings, grounds and fixed assets, implementing refurbishment and planned maintenance programmes, as well as legal compliance, thereby improving the efficiency of the property and safety of the occupants.

Key responsibilities:
Oversee periodic building and equipment condition audits to verify state of the Property and equipment
Inspect buildings, grounds & equipment and identify any defects and the repairs and resources required to eliminate these defects.
Provide and co-ordinate technical inputs required to resolve maintenance issues and recurrent problems identified
Oversee stock control systems and procedures
Implement a Fixed Asset register as well as processes for additions and disposals of assets thereon.
Oversee (annual) preferred maintenance supplier tender process for standard work processes
Oversee performance of suppliers for the procurement of property maintenance and facilities management supplies
Compile Service Level Agreements (SLA’s) for service providers
Oversee the performance of service providers, such as cleaning and security, and sign-off tasks completed
Review, maintain and develop appropriate policies and procedures for the upkeep and maintenance of the property and facilities management
Act as health and safety coordinator
Oversee regular Health and Safety audits of buildings & complexes, tools & equipment
Oversee Health and safety requirements of the organisation including adherence of staff and sub-contractors to requirements
Ensure all policies and procedures are legally compliant – COID/ Occupational Health and safety Act /SANS codes/COC
Prepare and analyse monthly statistics and reports
Oversee the development of, budgeting for and implementation of a planned, preventative maintenance programme for buildings
Authorisation of departmental expenditure in line with budget
Report on expenditure in line with agreed budgets
Determine the amount of the Maintenance Reserve based on an asset preservation objective and building condition audit outcomes together with Finance Manager
Project manage all building and maintenance projects
Provide environmental/green recommendations
Identify and motivate projects to enhance long-term asset preservation
Advise on, implement and monitor the online maintenance system
Development and implementation of processes and systems to drive cost & productivity efficiency to achieve departmental kpi’s
Assist the finance manager with strategic planning
Skills and competencies required:
Project management skills
Problem solving skills
Analytical ability
Working knowledge of COID/OHASA/SANS/COC
Excellent use of IT skills
Logistics management
Qualifications and Experience:
A minimum of 2 years management experience including planning & co-ordination of departmental activities, setting & monitoring outcomes, data collation and manipulation to identify trends, and budgeting and forecasting.
Facilities management, built environment or other relevant tertiary or technical qualification
Experience in online proactive maintenance systems
Experience in the health industry will be an advantage

Comments