Department: Administration
Job Title: Executive Secretary (Contract Appointment)
Grade: F
Reports To: Chairman, IEC
Location: Maseru
Job Summary
Under the general supervision of the Chairman, the Executive Secretary is responsible for the production and distribution of documents, mail processing and records management, organisation of official meetings, conferences and official entertainment, organisation of official trips and visits, office security, improvement of secretarial services, and dissemination of information in order to provide effective administrative support.
Key Responsibilities
- Organisational arrangements.
- Production of documents.
- Maintenance, storage and retrieval of documents.
- Report writing.
Main Duties
- Make arrangements for the Chairman’s meetings and consultations, notifying participants and confirming times and venues.
- Type correspondence and documents to present written communication in a clear and professional format for the Chairman.
- Obtain, distribute copies of, and file documents as required by the Chairman.
- Receive and relay messages to and from the Chairman’s office.
- Issue letters of invitation for meetings, conferences and official entertainment, and confirm attendance to facilitate participation and hosting logistics for the Chairman.
- Prepare travel bookings (domestic and international) and arrange visas and accommodation for Commissioners and the Director of Elections to enable a successful stay in the host country.
- Maintain a diary of events and appointments to support effective time management.
- Take and record minutes of the Chairman’s meetings.
- Write and file reports for the Chairman’s office.
Attributes
- Confidentiality.
- Integrity.
- Adaptability.
Job Specification
Education and Experience
- Degree in Office Management or a related field, plus 3 years’ experience in a relevant field.
OR
- Diploma in Secretarial Studies from a recognised institution, plus 10 years’ experience in secretarial duties.
How to Apply
Interested candidates must submit their applications accompanied by:
- An up-to-date Curriculum Vitae (CV).
- Three referees.
- Certified copies of qualification certificates.
- Certified copies of academic transcripts.
Applications should be sent via email to: [email protected]
Subject line:
Executive Secretary
OR
Applications may be hand-delivered to IEC Headquarters (Registry) or the respective district head offices in a sealed envelope labelled:
The Director of Elections
Maseru West
Corner Maluti and Caledon Road
P.O. Box 12698
Maseru 100
Closing Date
16 July 2026 at 16:30
Important Note
Only shortlisted candidates will be contacted.