Executive Personal Assistant – PDSA Head Office, Bryanston

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Petra Diamonds Limited is one of the world’s

leading suppliers of rough diamonds and one of

the largest independent diamond groups by

resource. It’s a polished diamond we’re after for

this role – an individual that clearly outshines

his/her peers:

Ex ecuti ve P erson al A ssist ant – Inte rnal a nd E xtern al

Petra Diamonds is a leading independent diamond mining group and an increasingly important supplier of rough diamonds to

the international market. The Company has interests in four producing mines: three in South Africa (Finsch, Cullinan and

Koffiefontein) and one in Tanzania (Williamson).

Job Grade: C3 Reference No: PDSA162

Job Description: Applications are invited from suitably qualified candidates who will provide a co-ordinated executive office /

personal administrative service to the Company Directors, Non-Executive Directors, Board Members and Head Office personnel

and their assistants to specified requirements and sound office management practices. The position is based in Bryanston,

Johannesburg.

Tasks and Responsibilities:

Coordinate office management activities, catering and maintenance

Set up Travel Policy and guidelines

Perform in-house travel booking role

Prepare Group travel arrangements and visa applications

Arrange logistics for Mine visits

Responsible for Group cell phone accounts and telecoms

Assist Company Secretary with quarterly Board packs

Prepare and/or edit internal and external communication

Maintain agenda, organise and co-ordinate meetings and appointments

Keep and draft minutes, notes, routine correspondence and presentations

Maintain office and administrative procedures

Create and maintain hard-copy and electronic filing systems

Supervise company driver, tea ladies and receptionist

Minimum Requirements:

Grade 12

Secretarial /Administration qualification or similar in appropriate discipline

3 to 5 years’ experience as an Executive Assistant

5 years’ administrative experience

Advanced computer skills and experience (MS Office)

Valid driver’s license

Other Skills/Competencies:

Excellent spoken and written English

Experience in planning, organisation skills and time management

Knowledge of Company procedures and systems

Understanding of the organisation in general

Ability to manage and co-ordinate a busy office

Extensive aptitude and accuracy in minute taking and report writing

Good problem solving and analytical skills

Honesty and integrity

Good interpersonal skills

High sense of discretion and confidentiality

Excellent ability to communicate and deal courteously with people at all levels

Excellent service orientation

Ability to take initiative, to work both independently and as part of a team

Ability to perform duties with speed and accuracy and to work under pressure

Energetic and focused

Apply here!

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