MINISTRY OF LOCAL GOVERNMENT, CHIEFTAINSHIP, HOME AFFAIRS AND POLICE
CIRCULAR NOTICE NO. 2 OF 2025
Reference: LGCHAP/EXT/CIRC/2
Job Title: Executive Officer
Grade: D
Section: Administration
Responsible To: Senior Executive Officer
Number of Positions: Two (2)
Job Summary
Under the general supervision of the Senior Executive Officer, the incumbent will be responsible for keeping all registry records under safe custody, assisting the Senior Executive Officer in general office administration, and management of transport.
Main Duties
1. Keeps All Registry Records Under Safe Custody
1.1 Keeps in safe custody all open files and confidential files and information
1.2 Files correspondence and other official documents into relevant files
1.3 Ensures that closed files are properly kept
1.4 Responsible for proper dispatch of outgoing mail
1.5 Ensures proper marking of files
2. Assists the Senior Executive Officer in General Office Administration
2.1 Supervises the registry activities
2.2 Supervises Drivers, Clerical Assistants and Office Assistants
2.3 Assigns work to subordinate staff and monitors flow of work
2.4 Ensures that correspondence is properly distributed to the appropriate action officers after the mail had been seen
3. Management of Transport
3.1 Authorizes requests for the daily use of transport
3.2 Arranges for maintenance of vehicles
Job Specification
- Diploma in Public Administration / Human Resource
OR - COSC or LGCSE with two (2) years’ experience as Clerical Assistant.
Application Instructions
Applications on relevant forms:
- G.P 103 for job seekers
- G.P 104 for serving officers
Applications must be accompanied by:
- Completed appraisal forms
- Certified copies of national ID, educational certificates, transcripts, and CVs
Submission Method:
Hand deliver to:
Human Resource Office, Old Traffic Building, Basement Room 2 or 12
Closing Date: 17th September 2025
ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.