MINISTRY OF FINANCE & DEVELOPMENT PLANNING
EXTERNAL CIRCULAR NO. 4 OF 2025
REF: MDP/CIR/4/2025
APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED LOCAL CANDIDATES FOR THE FOLLOWING POSITION:
DEPARTMENT: National Manpower Development Secretariat
JOB TITLE: Executive Officer
GRADE: D
NO. OF POSTS: One (1)
RESPONSIBLE TO: Senior Executive Officer
JOB SUMMARY
Under the supervision of the Senior Executive Officer, the incumbent is responsible for coordination of registry activities, registration and classification of open and confidential correspondence, supervision, and training of registry staff.
MAIN DUTIES
1. Security of the Office and Registry
1.1 Plans and coordinates daily activities of the department’s open and confidential registries
1.2 Arranges proper filing systems for easy access, reference, and retrieval
1.3 Assigns work to staff for even distribution and effective daily operations
1.4 Checks that all correspondence is properly filed and safely stored after action
1.5 Keeps all files securely locked
1.6 Conducts on-the-job training for registry staff
1.7 Appraises subordinates quarterly to ensure work is done according to plan
2. Distribution of Correspondence
2.1 Ensures correspondence is properly distributed to appropriate action officers after circulation
3. Supervision of Staff
3.1 Supervises Assistant Executive Officer, Messengers, Cleaners, and Gardeners to ensure smooth office operations
JOB SPECIFICATION
Education and Training
- Diploma in Records Management or Public Administration plus two (2) years experience in the registry
OR - Certificate in Office Administration and Management plus three (3) years working experience in a related field
OR - COSC plus five (5) years working experience in a related field
APPLICATION INSTRUCTIONS
Applications on relevant forms:
- GP 104 for serving officers
- GP 103 for job seekers
Must be accompanied by:
- Duly certified copies of educational certificates
- Transcripts
- National Identity Document (ID)
Submit to:
Director Human Resource
Ministry of Finance and Development Planning
P.O. Box 630
Maseru 100
Lesotho
OR
Hand Deliver to:
Human Resource Offices at National Manpower Development Secretariat
DEADLINE: NOT LATER THAN 13th OCTOBER 2025