MINISTRY : PUBLIC SERVICE
JOB TITLE : EXECUTIVE OFFICER
GRADE : D
RESPONSIBLE TO : SENIOR EXECUTIVE OFFICER
NO OF POSITIONS : 1
JOB SUMMARY
Under the supervision of Senior Executive Officer, the incumbent is responsible for coordination of the registry activities, registration and classification of open and confidential correspondence, supervision and training of the staff.
MAIN DUTIES
1. Plans and coordinates general activities of the Department’s open and confidential registries on the daily basis.
2. Arrange proper filling system for casy access, reference and retrieval.
3. Assigns work to staff for even distribution, and to ensure that work is carried out effectively daily.
4. Checks that all correspondence is properly filed in relevant files and kept safely after action has been taken.
5. Keeps all files under lock and keys safely
6. Conducts on the job training for registry to familiarize the in their job.
7. Apprises subordinates annually to ensure that work is done according to plan
JOB SPECIFICATION
Diploma in Records Management
OR
Certificate in Records Management plus two (2) years working experience in Registry or related field
Applications on relevant forms of G.P 104 for serving officers and GP 103 for job seekers duly accompanied by certified copies of educational certificates, transcripts, I.D., C.V’s & Council on Higher Education (CHE) certificate of verification should be hand delivered to HUMAN RESOURCES OFFICE AT THE MINISTRY OF THE PUBLIC SERVICE NOT LATER THAN 24th FEBRUARY, 2025.