Applications are invited from suitably qualified local candidates for the following vacant positions tenable at the Ministry of Justice and Law (LAW OFFICE).
DIVISION: CIVIL
JOB TITLE: EXECUTIVE OFFICER
GRADE: D
RESPONSIBLE TO: ADMINISTRATION ASSISTANT
JOB SUMMARY
Under the supervision of Administration Assistant, the incumbent is responsible for coordination of the registry activities, registration and classification of open and confidential correspondence, supervision and training of the staff.
MAIN DUTIES
- Plans and coordinates general activities of the Department’s open and confidential registries on the daily basis.
- Arrange proper filling system for easy access, reference and retrieval.
- Assigns work to staff for even distribution, and to ensure that work is carried out effectively daily.
- Checks that all correspondence is properly filed in relevant files and kept safely after action has been taken.
- Keeps all files under lock and keys safely
- Conducts on the job training for registry to familiarize the in their job.
- Apprises subordinates annually to ensure that work is done according to plan.
JOB SPECIFICATION
Diploma in Records Management
OR
Certificate in Records Management
Applications on relevant forms, G.P. 103 for job seekers and G.P. 104 for serving officers, accompanied by certified copies of Educational Certificates or transcripts should be hand delivered to Qhobosheaneng Office Complex Phase 1 Room 065 B.
Please note that all applications should be accompanied by a certified copy of National IDENTITY DOCUMENT (ID)
Not later than 23rd July 2021.