Productboard is growing and so is our Executive Assistant team! We are searching for a passionate, and agile Executive Assistant to join our team. In this role, you’ll help build, refine, and enable best-in-class leadership support as we scale our Go-To-Market teams globally. You’ll be responsible for a variety of initiatives spanning how we support our Executives and serve as a force multiplier for our leadership. We’re looking for a decisive problem solver with a get it done attitude who will thrive in a fast-paced, sometimes ambiguous environment. You’ll help support our Go-To-Market leaders in North America (SVP Sales, SVP Customer Success, and VP Marketing), and will be part of a team that is committed to unblocking our leaders and maximizing impact at Productboard.
On a typical day, you will…
- Manage a lively and constantly evolving calendar and schedule for our Go-To-Market Executives: SVP Sales, SVP Customer Success, and our VP Marketing
- Act as gatekeeper, time-advocate, and liaison for Executive, creating efficiency and balance for your Executive
- Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all-hands meetings, off-site meetings, one-on-one meetings, meetings with stakeholders and customers, etc.
- Help drive recruitment and hiring as-needed (project management of candidate screening, schedules, process support)
- Manage and assist team calendars, and team Slack channels
- Book appropriate domestic and international travel within Productboard’s travel policy, taking into account costs, and proper documentation
- Handle multiple requests for Executive’s time, utilizing strong judgment in handling priority of requests
- Format documents and presentations
- Be a culture-contributor: supervise, highlight, and celebrate important team cultural/career moments such as birthdays and work anniversaries for GTM teams
- Point person to assist with team requests and problem-solve, helping to keep the team on track and organized
- Potentially develop new processes for our growing team
- Adapt to a fast-paced, constantly evolving environment
About you
- BA/BS or equivalent experience
- 3+ years of experience as an Executive Assistant (Supporting Go-To-Market teams is a plus!)
- You’re a force multiplier and have the ability to build strong relationships and a personal network throughout the company (both in-person and remotely)
- You’re a rock star project coordinator and have experience with planning events and other cross-functional projects end to end
- Skillful execution of administrative activities, with high attention to detail, organization, and process
- Adaptable and ability to work with limited information and ambiguity.
- Strong self-starter that can take a task and run with it with limited supervision from executive
- Proactive and helping to anticipate problems and/or needs of your executive
- Able to maintain high levels of confidentiality
- Excellent calendar management skills, including the coordination of sophisticated meetings
- Solid understanding of G Suite, Slack, and Zoom
- Comfortable adapting to a fast pace working environment
- Creative problem solver able to think in an unexpected way
- Availability to perform job duties outside of normal business hours when vital
- Very strong communication and social skills
Our Tech Stack
- G-Suite
- Zoom
- Airbase
- Slack, Notion
You can look forward to the following benefits:
- Competitive compensation, stock options, company 401k
- A budget for your professional development and ongoing learning
- 4 weeks of paid vacation and paid sick days
- 1 Volunteer Day per year for you to help causes close to your heart
- Lunch delivered to your home
- Company contribution to gym and wellness memberships
- Commuter benefits
- Team events, such as happy hours, off-sites, and retreats abroad
- Company contribution and access to best-in-class health benefits and your own Headspace membership