Introduction
The South African Red Cross Society (SARCS) is a National Society that was established by an Act of Parliament as a humanitarian organization auxiliary to the Government in the humanitarian field.
The auxiliary mandate of SARCS as stipulated in the Red Cross Act, demands that it plays a pivotal role in complimenting Governments efforts in Disaster management, Social Services and Health Services. The SARCS service provision aims at preventing and alleviating human suffering, protecting life and health, and restoring the dignity of the most vulnerable communities.
SARCS has vacancies for the positions below, tenable in PRETORIA respectively.
POST SARCS02/2020: EXECUTIVE ASSISTANT TO ORGANISATION DEVELOPMENT ADVISOR
MAIN PURPOSE OF THE JOB:
To manage and coordinate all administrative functions in the office of the Organizational Development Advisor (ODA) and ensuring smooth operation of activities within the Office of the ODA and maintain professional relations with all internal and external stakeholders.
KEY PERFORMANCE AREAS:
Manage the diaries of the ODA effectively requiring interaction with both internal and external executives and assistants
Maintenance of a calendar of significant matters to be attended to by the office of the ODA
Screening and logging of calls, client enquiries whether telephonic or by email for resolution by the ODA
Scheduling meetings such as Board and management meetings
Prepare, co-ordinate and distribute agenda packs and minutes
Assist the ODA with consolidating, analysing and summarising management and other reports when required
Complete ad-hoc assignments as determined from time to time
Ensure that travel and accommodation arrangements are done timeously and on a cost-effective basis
Maintain a filing system in an organised, efficient and accessible manner
Prepare for meetings, including venues and ensure that all equipment is in working condition
Attend to stationery requirements of the department
Possess good typing skills, with knowledge of MS Office
1. SKILLS REQUIRED
Good logistical co-ordination skills
Attention to detail
administration skills
Planning and organizing
Communication written and verbal
Innovative
Good interpersonal Skills
Knowledge of basic accounting procedures
2. EDUCATIONAL BACKROUND
Secretarial/ Administration Diploma; Computer skills (Microsoft Office Suit)
- CORE COMPETENCIES
Effective Minute writing
Effective Communication written and verbal
Project Management; Strategic thinking
Customer Service Orientation
Judgement and Decision Making
Excellent report writing
Excellent professional communication (Verbal and Written)
Attention to detail and accuracy
Secretarial administration
Excellent computer
Business acumen
4. EXPERIENCE
5 years’ experience in Office Management and or as Personal Assistant for CEO/at management level.
REMUNERATION: SARCS offers a competitive salary commensurate with qualifications and experience.
APPLICANTS SHOULD PROVIDE THE FOLLOWING DOCUMENTS.
a) Detailed curriculum vitae
b) Three work related and traceable references
c) Certified copy of identity card
d) Certified copies of academic certificates
e) Certified copy of drivers license
If you consider yourself to be the best candidate for these positions, please send your application letter, together with your CV and work-related references on or before 11 November 2020 to: [email protected]