Giving What We Can (GWWC) is looking for an Executive Assistant to support our Executive Director, Luke Freeman, across a wide range of tasks.
We believe that a skilful communicator who is perceptive, exceptionally organised, and excited to magnify the effectiveness of our team will excel in this role. At GWWC, we’re on a mission to create a world in which giving effectively and significantly is a cultural norm.
The application deadline is 17 January at 11:59 PM GMT and we’re looking for someone to start as soon as possible.
Key details
- Start date: As soon as possible, with a strong preference to start before March.
- Hours: Ideally full-time; part-time employment and contracting will be considered.
- Location: Remote.
- Salary: Approximately £27,609 – £64,734, depending on experience, seniority, and location. Read more about how we think about compensation here.
- Employment: Permanent employment with a 3-month probation period.
- How to apply: Submit this form by 17 January at 11:59 PM GMT.
- Contact: [email protected]
About the role
We’re looking for an Executive Assistant to join our team and offer stellar support to our Executive Director, Luke Freeman. You’ll be working closely with Luke and providing support across a large range of tasks, as you aim to free up Luke’s time and take ownership of some smaller projects. This role will be instrumental in enabling Luke to focus on bigger strategic topics and high leverage opportunities. This role would also have room for growth in the operations side of the organisation.
This is a remote role. Luke himself is based in Australia, so we have a slight preference for European or US time zones to allow his assistant to join some of his meetings in his stead while also having some workday overlap with his schedule (which varies from 6am to 9pm AEST depending on the day). Luke will be on parental leave for ~3 weeks in March/April, and will return part-time for a period following, which is why we’re looking for someone to join our team as soon as possible.
Responsibilities
The role involves working closely with Luke Freeman, providing comprehensive support across various tasks. Your main aim will be to optimise Luke’s time and manage smaller projects, allowing him to concentrate on strategic and high-impact activities. The position also involves some degree of general operations support to the broader team and offers potential growth in operations functions.
Responsibilities include:
- managing Luke’s inbox and drafting messages
- handling donor communications
- scheduling and calendar management
- preparing meeting agendas and note-taking
- organizing team retreats and event preparations
- supporting communication across multiple platforms
- managing travel logistics and expenses
- conducting research and discussing findings
- regularly checking in on priorities with Luke
- handling miscellaneous tasks as needed.
About you
If you enjoy supporting people, planning, and juggling many different tasks, we think you’ll enjoy this role and be able to add a lot of value to our team.
The ideal candidate will embody our community and team values, bringing passion for effective giving and a strong alignment with our mission. Beyond that foundation, we’re looking for someone who is:
- proactive and solutions-oriented, and adept at independently managing projects and solving problems
- meticulous with details, but also able to effectively prioritize and focus on critical tasks
- eager to provide top-notch assistance and lovingly support our team
- skilled at “watch team backup”, attuned to potential issues, and ready to speak up and step in to help
- highly organised, using systems and processes to coordinate complex schedules and competing demands
- an exceptional communicator, pairing warmth with clarity and conviction
- able to deeply understand Luke’s perspective and priorities in order to best assist him (you can get a sense of these from his AMA)
- comfortable constructively critiquing and challenging when needed to further goals — with care, candour, and respect
- technically proficient in modern business tools and capable of building reports, automations, and dashboards (or willing to learn new tools).
We value each member’s unique contribution to our team, recognising that no one person will embody all these elements. If you’re passionate about our mission, resonate with our values, and believe you can contribute in these dimensions, we encourage you to apply!
We’re a small team and care deeply about our team culture, which is very supportive while encouraging high standards and ambition. We want you to succeed in your career and feel supported to grow.