POST NO: 2050
EMPLOYEE BENEFITS AND WELFARE OFFICER
DEPARTMENT OF HUMAN RESOURCES
POSITION : Employee Benefits and Welfare Officer
POST NO.: 2050
DEPARTMENT/SECTION: Human Resources
RESPONSIBLE TO: Director Human Resources
LOCATION: National University of Lesotho (Roma)
RESPONSIBLE FOR: None
QUALIFICATIONS
EDUCATIONAL BACKGROUND AND EXPERIENCE:
BA Human Resources Management or Public Administration and Political Science
Post-graduate qualification in Pension Law / Labour Law will be an added advantage
OTHER NECESSARY KNOWLEDGE AND EXPERTISE
5 years of professional experience in HRM functions, 2 of which must be in the compensation and benefits field
Knowledge of applicable laws (compensation laws, children`s protection laws, pension Fund Act,)
Supervisory organizational and training skills
Ability to plan and prioritize work
Good communication, writing and presentation skills
Good interpersonal skills
Ability to work under pressure
Computer literacy is a requirement
Must be a TEAM PLAYER
PURPOSE OF THE JOB
The purpose of this position is to ensure implementation and compliance with the law regarding benefits and compensation of NUL staff members, further to facilitate and ensure secretarial services to the Board of Trustees.
JOB SUMMARY
Responsibility of the incumbent will include the following; develop or review remuneration and benefits policies, ensure proper membership of medical aid for employees, ensure updated and availability of Service Level Agreements, provide secretarial services to the board of trustees, ensure timely payments (end of contract/terminal) of benefits, ensure compliance with the law regarding estates of the deceased employees and attend administrative activities.
MAIN DUTIES
1 To implement remuneration and Benefits policies
1.1To develop or review remuneration and benefits policies in alignment with Pension Fund Act 209
1.2To develop guidelines and tools for the policy
1.3To publicize the policy
1.4To develop an annual activity calendar for staff and publicize
1.5To audit benefits payments half-yearly
2 To facilitate the provision of medical Aid covers and Health Care
Solutions
2.1 To ensure proper membership of medical aid for employees
2.2 To induct new employees into the medical aid options available to them
2.3 To liaise with service providers on issues of interest
2.4 To negotiate for better memberships on behalf of employees
2.5 To develop a wellness policy in line with Safety and Health regulations
2.6 To develop an annual wellness activity calendar for staff and publicise
2.7 To develop reports with recommendations
3 To Ensure Updated and Availability of Service Level Agreements
3.1 To facilitate meetings between the board of trustees and the service providers
3.2 To suggest modifications on SLA (brokers, medical aids, bank loans etc.) in line with reviewed national laws.
3.3 To encourage staff members to make inputs in SLAs
3.4 To consolidate inputs for submission to the Board of trustees
3.5 To develop reports with recommendations
4 To provide secretarial services to the board of trustees
4.1 To develop an annual meeting schedule for the financial year
4.2 To liaise with the chairman for other Board activities
4.3 To develop agenda items in consultation with the chairman
4.4 To issue invitations to members
4.5 To take minutes and action list during board meetings
4.6 To develop reports for the board
5 To ensure timely payments of benefits
5.1 To coordinate yearly statements for NUL staff members on pension
5.2 To incorporate modifications in the individual personal details and salaries for submission to the broker
5.3 To process retirement/withdrawal claim forms
5.4 To process gratuities for fixed-term contracted staff members
5.5 To submit payment schedules to service providers within stipulated time frames
5.6 To assist annuitants with their annual renewals of proof of existence and their queries on non-payment
5.7 To report annuitant’s death to the Broker for processing benefits on behalf of beneficiaries if death occurs within the life cycle
5.8 To liaise with payroll for any monthly payments
6 To ensure compliance with the national laws in relation to death benefits of deceased employees
6.1 To process death claims for in-service staff members (funeral cover, Group Life Cover & Funeral Benefits)
6.2 To make follow-ups on submissions
6.3 To develop monthly reports on approvals, challenges, queries and recommendations
- To facilitate administration of Workmen`s Compensation
- 7.1 To Ensure Compliance with Workmens Compensation Act and its amendments
- 7.2 To advise the relevant office(s) on occupational safety and health
- 7.3 To report staff member accidents to the office of the Labour Commissioner
- 7.4 To advise staff members on all requirements for processing the claims
- 7.5 To Process Workmens compensation claims on behalf of the staff member
7.6 To liaise with the Labour Commissioner and broker on processing payments whenever necessary
7.7 To develop a training schedule on workmen’s compensation for staff members
- Administrative Activities
8.1 To attend SMT, ASAC, NASAC and any other meetings as requested by the Director of Human Resources
8.2 To make inputs in departmental budgets
8.3 To participate in NUL projects and committees
8.4 To attend to salary advances as requested
8.5 To update Human Resource Information System
8.6 To ensure compliance with CHE standards
8.7 To induct new employees
8.8 To attend wellness programs per invitation
8.9 To develop an annual work plan
Remuneration
The University offers competitive salaries and other benefits commensurate with qualifications and experience.
Employment type
Permanent and pensionable/gratuitable terms
Information required from candidates
a) Signed application letters stating relevant qualifications and experience and provide other information that will assist the University to determine the candidate’s suitability for the position;
b) Applicants should quote the vacancy number of the post applied for;
c) Provide current CV’s (including telephone and e-mail contact details) and certified copies of educational certificates and transcripts;
d) Provide names and contact details of three (3) contactable professional referees;
e) Certified copy of an Identity Document.
All applications should be e-mailed to [email protected] and addressed to:
Director Human Resources
National University of Lesotho
Roma 180 – LESOTHO
The closing date for receiving full applications for the position is 28thFebruary, 2025.
NB. ALL THE ATTACHMENTS (APPLICATION LETTER, CV, CERTIFICATES, & ID) SHOULD BE COMBINED AND EMAILED AS ONE PDF DOCUMENT
DISCLAIMER: If you do not receive any response within three months after the closing date, you must consider your application unsuccessful