The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
The IRC’s Emergencies and Humanitarian Action Unit (EHAU) oversees IRC’s global acute emergency preparedness and response activities. The mission of the EHAU is to expand and improve IRC’s ability to help affected communities survive in acute emergencies and hard to reach contexts by investing in people, systems, and solutions to complicated humanitarian challenges. The EHAU team achieves this mission through ongoing rigorous risk analysis, investing in capacity strengthening of frontline humanitarians, partnership with local actors, offering collaborative support and technical assistance to teams working in emergencies and hard to reach places, and deploying and supporting world class emergency response staff as they help people affected by acute crisis situations.
Scope of work:
The EHAU Grants and Partnership Senior Manager supports the unit to ensure successful implementation of the grant portfolio as assigned. S/he will help ensure basic compliance, accurate financial information, high quality narratives for donor reports, updating key internal systems and processes for effective management of all awards.
S/he will be the focal point for entering any new funding opportunities into OTIS, the IRC’s online grant management system, as well as managing and reporting on any governmental or private foundation emergency grants obtained. He/She will also coordinate and draft narrative submissions for funding opportunities.
Grant Management and Partnership Support
• Ensure high-quality proposal development and ensure compliance with IRC’s internal online opportunity tracking system (OTIS)
• Produce narrative reports for external recipients, and review financial reports, consulting with and ensuring input from relevant staff.
• Oversee the information management and filing system for grant and partnership materials, ensuring donor contractual documents and key correspondence are consistently filed.
• Maintain a grant and partnership tracker and reporting schedule for the unit, and complete internal online grants records for all funding sources.
• Support budget realignments and grant amendments/modifications
• Act as compliance focal point for the portfolio, maintaining a broad and deep understanding of relevant donor policies, regulations and procedures.
• Support the monitoring of projects to ensure progress against objectives and compliance with donor guidelines, including coordinating regular project monitoring meetings.
• Facilitate signatures on grant and partnership agreements, amendments, and other required documents.
• Manage the administration of pre-award due diligence processes with all new sub-awards following IRC’s partnership management system, PEERS, and draft sub-award agreements and follow IRC internal review process of all sub-award documentation.
• Serve as focal point for PEERS questions for the unit, for both HQ and field teams.
• Work closely with the EHAU Grants Coordinator, private fundraising teams, and AMU to track ongoing grants and support fundraising efforts for the project.
• Willing to provide support to IRC partners when necessary.
Key Working Relationships
Position Reports to: Project Director,
Position directly supervises: n/a
Works closely with: EHAU Finance Officer; Director Finance and Fundraising in Emergencies, EHAU Grants Coordinator and other EHAU team as needed.
This job description is not exhaustive and additional tasks in the remit of the role may be added / removed according to operational changes.
Qualifications, Skills, and Abilities
Education: Education: College degree or equivalent in Business Administration or related field
Experience: 3-5 years of work experience in humanitarian experience preferred donor relation, reporting and proposal development and partnership management.
Skills and Abilities:
• Demonstrated success grants and partnership management and strong coordination skill.
• Strong writing and editing skills.
• Good collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures, organizational units.
• Good analytical and negotiation skills.
• Knowledge of key donor compliance regulations
• Demonstrated attention to detail, meet deadlines and work independently and cooperatively with team members.
• Flexibility to adapt to changing requirements and circumstances.
• Able to work effectively in a highly matrixed structure.
• Strong time management, organizational, interpersonal and communication skills.
• Possess leadership qualities and willing to exercise initiative.
• Willingness to participate and contribute as a team member, under challenging working conditions.
• Active listening, detail oriented and effective communication.
• Critical thinking and problem solving.
• Professionalism and work ethic.
• Receptive and Resilient.
• Positive Interpersonal interactions
Skill and Abilities:
• Ability to write narrative and analytical reports
• Ability to plan, prioritize, coordinate and perform multiple tasks simultaneously
• Ability to work under pressure and to meet deadlines
• Spoken and written fluency in English required
• Willingness to put in extra hours in emergencies
• Willingness to travel to the field
• Systems oriented individual
• Good team player
IRC is an Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.