All qualified Basotho applicants are invited to submit their resumes and certified academic qualifications for the position of Document Control Administrator on or before the 3rd November 2023. Applications should be submitted to the following email address: [email protected] with the subject line RE: Document Control Administrator Position. The position is for a duration of 18 Months and is based at Kao Mine site.
Under the guidance of the Project Manager, the Document Control Administrator will be responsible for preparing, managing and filing documents.
EDUCATIONAL QUALIFICATIONS & RELATED EXPERIENCE
• COSC / LGCSE
• Diploma in Office Administration will be an added advantage
• 4 Years’ Experience as a Document Control Administrator on a Construction Site
KEY PERFORMANCE AREAS
• Maintaining transparent, up-to-date and easily traceable documents
• Reviewing technical documents along with the ability to spot errors
• Process all documentation received from Construction Contractors
• Check and issue documents and drawings issued to the project by the design consultants
• Register documents on to the Document Management System
• Check all details of documents submitted: Correct numbering, Correct descriptions, etc.
• Ensure that all documents are in line with Project Standards
• Ensure that contractors and design consultants follow the correct Project processes
• Assist with reconciliations of documents issued to and from construction and free issue contractors
• Create the Contractor / Vendor Document Requirement Lists, in conjunction with the Discipline Engineers and Construction Manager
• Issue placeholder numbers for all documents that contractor / vendor is required to issue
• Assist with DMS training for construction contractors and ensure that the correct processes and procedures are properly communicated
• Assist with training of Site Supervisors and Engineers on the document control processes
• Ensure that documents are returned accurately and within the prescribed time frame
• Weekly reporting and attending bi-weekly construction contractor meetings
• Align Engineering Document Lists with the DMS, and issue queries to Design Consultants on misalignments
• Assist document control manager with audits of all design consultant and contractor registers
• Implement Construction Document Register for the Project and implementation of the Project Document Management Plan
• Assist with document processes for construction documentation for the project
KNOWLEDGE AND SKILLS
• Knowledge of Microsoft Office (Excel and Word)
• Ability to maintain confidentiality.
• Ability to work independently, multitask and pay attention to detail.
Only shortlisted applicants will be contacted. Applications received after closing date will not be considered.