DEPARTMENT : ADMINISTRATION
JOB TITLE : DIRECTOR PLANNING
GRADE : J
NO. OF POSITIONS : ONE (1)
RESPONSIBLE TO : PRINCIPAL SECRETARY
Under the general supervision of the Principal Secretary, the incumbent is responsible for coordination of the development of the ministerial policies, policy analysis, facilitation and monitoring of the ministerial strategic plan, budget coordination, projects coordination and development of monitoring and evaluation systems in the sector. The incumbent is also responsible for supervision of planning unit staff for effective and efficient management of the section.
1. Policy Development and Analysis
1.1 Takes an inventory of all existing policies under MOLG and identify any existing policy gaps.
1.2 Participates in policy development and provide guidance for policy consistency therein.
1.3 Participates in policy analysis to consider various policy options, their resource implications and financial sustainability.
1.4 Participates in preparation of costed policy implementation plans, which clearly articulates roles of various key stakeholders in the sector.
1.5 Participates in policy review.
2. Coordination of Sector Planning
2.1 Coordinates development of a credible long term perspective sector plan.
2.2 Coordinates production of a credible medium term sector plan that is based on a long term plan.
2.3 Supports various sectors to mainstream crosscutting issues, such as Gender, HIV and AIDS into plans.
2.4 Ensures that plans are institutionally viable and match existing manpower capacity.
2.5 Works with the M&E to ensure that sector plans have built-in M&E systems for future monitoring purpose.
2.6 Coordinates plan costing exercise based on the Medium Term Expenditure Framework and establishes a financing gap to facilitate resource mobilization.
2.7 Coordinates preparation of annual operational sector plans.
3. Projects Planning and Coordination
3.1 Assists Ministry of Police and Public Safety departments to identify capital projects to implement agreed policies and plans.
3.2 Assists Ministry of Police and Public Safety departments to develop capital projects concepts notes and project proposals.
3.3 Ensures submission of such concepts notes and projects proposal to the Ministry of Development Planning for appraisal.
3.4 Coordinates capital projects budgeting process.
3.5 Assists Ministry of Police and Public Safety to develop capital projects annual implementation schedules aligned with approved funding.
3.6 Provides projects coordination and management support to Ministry of Police and Public Safety departments to ensure timely projects implementation and disbursement of funds.
3.7 Maintains an inventory of approved, ongoing and pipeline projects
4. Coordination of the Ministry’s Budget and Aid Coordination
4.1 Supervises coordination of production of annual Budget Policy Framework Paper, which indicates annual budget priorities.
4.2 Supervises coordination of preparation of annual budget estimates and production of annual Budget Speeches.
4.3 Provides budget performance reports to key national and international stakeholders based on agreed financial indicators.
4.4 Organizes end of year joint reviews for policy dialogue, sector performance monitoring and mobilizes resources to meet the identified financing gaps.
5. Development of Monitoring and Evaluation Systems in the Sector
5.1 Develops a comprehensive M&E system to monitor sector performance in terms of attaining its core mandate, national and international priorities, policies and plans with a stakeholder and beneficiary feedback mechanism.
5.2 Develops medium term and annual Monitoring and Evaluation plans.
5.3 Monitors implementation and consolidated quarterly and annual progress reports, based on agreed performance indicators.
6. Project Monitoring and Evaluation
6.1 Develops annual projects monitoring plans.
6.2 Monitors Ministry of Police and Public Safety capital projects in terms of time, quality and cost by comparing actual physical progress against implementation schedules, reports from project managers and payment made.
6.3 Consolidates quarterly and annual projects progress reports for Government and other financiers.
6.4 Identifies any impediment to smooth project implementation and organize discussion for removal of such obstacles to expedite implementation and disbursement.
6.5 Coordinates preparation of end of projects reports.
6.6 Coordinates project evaluations.
7. Coordinates Research for Policy Development
7.1 Takes stock of all key recent policy studies and surveys undertaken within the Ministry to ensure proper documentation (record) keeping for ease of reference.
7.2 Identifies Ministry of Police and Public Safety research needs from M&E reports in collaboration with relevant departments.
7.3 Undertakes needs assessment to inform policy formulation, strategic planning and budgeting.
8. Supervision of Planning Unit Staff
8.1 Establishes annual objectives for the unit to guide and facilitate drawing of annual work plans.
8.2 Approves the work plans to ensure adherence to departmental objectives.
8.3 Appraises subordinate staff in the unit to enhance individual performance.
8.4 Provides guidance to subordinate staff on consolidation of the unit’s budget estimates for inclusion into the Ministry’s budget.
Education and Training
A Master’s Degree in Economics/Statistics plus four (4) years’ experience in a senior managerial position in the field of Economics and Development Planning.
A Bachelor’s Degree in Economics/Statistics plus six (6) years’ experience in a senior managerial position in the field of Economics and Development Planning.
Other relevant Knowledge:
• Proven analytical skills;
• Interpersonal skills
• Proven experience in data analysis and management;
• Ability to evaluate development proposals;
• Report writing skills;
• Knowledge of Financial Rules and Regulations and Procurement Act;
• Knowledge of Public Service Rules, Code of Good Practice and Regulations;
• Good Communications Skills.
• Knowledge of development planning; and
• IT skills
For the work of others
The task requires responsibility for ensuring that policy guidelines and procedures are adhered to.
The task requires great control of expenditure and maintenance of data base for Government assets especially financial assets.
For safety of others
This factor is minimal
For effect of errors
This job requires high level of integrity and firm application of legal procedures.
This job is complex in that it involves dealing with huge sums of money for recurrent and capital budgets and accountability thereof.
This job requires proven ability to make decisions on all matters related to Ministry of Police and Public Safety planning and budget coordination.
The incumbent refers to relevant financial rules and regulations, the Constitution of Lesotho, Procurement Act, Public Service Rules and Regulations and Planners’ Manual. This job requires proven skills and ability to solve staff problems, all matters arising from Donors as well as issues from stake holders.
The job requires proven ability to adapt to new technological changes, creativity and innovations focused on environmental changes.
Knowledge of Management
The incumbent must be able to share knowledge and information with others for improved service delivery.
This job requires regular contact with Ministry of Finance and that of Planning, and Donor Organizations.
The job requires high mental effort for collaborating with Donor agencies, Ministry of Development Planning, and other stake holders in the Ministry.
ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.
Applications on relevant forms of G.P 104 for serving officers and GP 103 for job seekers duly accompanied by completed appraisal forms coupled with certified copies of educational certificates and transcripts, should be sent to:
The Principal Secretary
Ministry of Police and Public Safety
P.O. Box 866
They can be hand delivered to Human Resource Office, Ministry of Police and Public Safety, Avani Maseru – Office Block, Room 721 or 730 not later than 16th OCTOBER, 2020.