Design Monitoring and Evaluation Officer, Lesotho






Purpose of the position:

This position lead the Design, monitoring & evaluation activities for the national office grants/PNS projects to ensure adherence to all Partnership and Donor standards and guidance on DME are adapted and applied within the projects. This position is responsible to support and guide projects to achieve adequate program quality assurance.

1. Facilitate the logframe development process: 10%

Support the project lead in the development of the logic of the intervention, as required,

Identify key indicators from within the compendium and or donor indicators that relate to project objectives and activities

Contextualise indicators drawing on community conversations as appropriate,

Ensure the logical flow and consistency within the hierarchy of objectives and assumptions, in collaboration with the technical programme lead

2. Develop monitoring and evaluation plan 10%

Identify key areas for monitoring according to the logframe

Identify methodologies for measuring indicators using participatory methods where possible

Work proactively with key staff to develop detailed monitoring plan for the project, ensuring clarity of roles and responsibilities

Share monitoring and evaluation plan with key stakeholders and incorporate their feedback

Seek approval for monitoring and evaluation plan from the donor/ support office.

3. Develop monitoring tools 10%

Locate and adapt or develop tools and methodologies to meet the generic project requirements.

Review and test the tools to ensure that data will be reliable, and modify them based on testing

4. Facilitate use of the monitoring system 15%

Support project teams to develop integrated annual monitoring plans,

Ensure contextualised partnership monitoring guidelines are applied appropriately,

Work with project coordinator to finalise targets,

Coordinate monitoring processes and activities across the project sites.

Provide on-site and at-distance encouragement and support to local staff as they conduct monitoring processes and activities ,

Support local project staff to identify and resolve issues and challenges in monitoring systems, with relevant community level staff, Verify progress results collated from local programming areas in regular reporting

5. Communicate and utilise monitoring data 10%

Collate monitoring data from across project areas to show progress towards the NO strategy and KPIs

Format monitoring data for project coordinator and stakeholder so that it is relevant for different stakeholders

Provide technical support to local programming teams so that they can utilise their monitoring data with different stakeholders

Support project staff to use monitoring data to adapt or refine programmes

Support project coordinator to consistently and systematically refer to key monitoring data in the development of strategic and programmatic priorities

6. Facilitate learning and better practice in monitoring 5%

Support project teams to design and facilitate reflection and lessons learned sessions in relation to monitoring activities

Support local project teams to set up complaints and feedback mechanism

Facilitating monitoring teams to identify own strengths and areas for improvement, to ensure accountability

Support local project teams identify bottlenecks in monitoring and implement strategies for addressing them

7. Plan baselines and evaluations 5%

Facilitate scoping with key stakeholders, including ToR, strategic indicators, and to clarify what information is needed for each indicator

Develop budget, staffing plans and schedule,

Determine roles and responsibilities to support the measurement process and communicate these

Develop the basic information sheet to clarify and summarize key information from the plan

Plan the logistics for the training of data collectors and the data collection in the field in accordance with ToR

Ensure WV policies child protection and measurement protocols are clarified and followed faithfully throughout

Develop sampling plan and coordinate with field staff to inform relevant community members, including children

Coordinate with field staff and partners to ensure the appropriate timing schedule for data collection and feedback

Critically analyse and adapt plans as necessary to respond to field reality

8. Develop or adapt measurement tools 5%

Develop and/or adapt standard tools in consultation with technical specialists and field staff/partners for qualitative and quantitative data collection

Ensure translation of tools into local language if necessary and review for accuracy

Field test the tools with a limited number of households/children to ensure accuracy

Finalize tools based on feedback, review and field testing

9. Manage data collection 5%

Develop data collection plan which adequately supports the data collection process

Recruit and train data collections and data entry clerks to ensure quality data is collected and entered

Ensure the data collection process runs smoothly including the selection of the sample, the use of tools, and logistics

Manage the safe storage of collected data and ensure policies and protocols for data protection are adhere to

Ensuring ongoing relationships with field staff and local community, including children

Make critical decisions to deal with issues and problems as they arise, knowing when to escalate the issue, and adapting plans as appropriate

Develop an effective supervision structure for data collectors and data entry clerks

Supervise the process, data and staff, through observations, daily review and feedback

Manage the attitudes and behaviors of the data collectors to ensure good relationships with the respondents

10. Analysis and interpretation 10%

Manage the analysis and interpretation process of both qualitative and quantitative data to ensure quality throughout

Ensure data is correctly cleaned and prepared prior to analysis

Ensure each indicator is analyzed according to the indicator detail sheets and is calculated correctly, using the appropriate software

Facilitate critical reflection to interpret the findings in context, using thresholds and national or regional level data where appropriate for comparison

Ensure data sets and calculation of indicators is stored in the appropriate information management systems

11. Utilisisation and Use of Baseline/Evaluation findings 10%

Share the preliminary findings with community members, staff and partners using appropriate means, to validate the findings and seek feedback on the process

Facilitate reflection and learning with staff and partners to refine our interpretation of the findings once they have been validated

Write the baseline or evaluation report using validated data to highlight key findings and generate recommendations

Develop products appropriate for different audiences to share the findings and recommendations

Facilitate reflection with DME team to review our own evaluation process and refine learnings

Ensure the findings in the report form the basis for subsequent redesigns and decision making and review of technical approaches

12. Knowledge management:5%

Apply basic programme management approaches(develop work plans, monitor, execute and report on work plans)

Facilitate learning from monitoring and evaluation processes

Facilitate proper management of knowledge through share now other DME systems including

Other Competencies/Attributes:

Adaptability and flexibility

Honesty and personal integrity, accountability and quality achiever

Excellent communication skills

A valid and clean driver’s license

Must be a committed Christian, able to stand above denominational diversities

Must have good Human Resource skills – including coaching and mentoring, motivational, identifying training needs on DME related.

Knowledge and technical Skills

Analyse and interpret data

Use communication and networking skills

Use report writing skills

Use critical thinking skills

Communicate both technical input and child well-being issues clearly and simply

Use of strong facilitation skills

Use of appreciative inquiry, listening and analytical skills

Be analytical and use research skills as applied to DM&E

Statistical skills such as sampling, descriptive and inferential statistics, confidence levels(Software and computation skills)

Project management tools and their use

In depth knowledge of programme design processes and products

Use logic to identify key information from a body of information.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

Minimum Qualification required: Bachelor’s Degree in Social Science, Development Studies, Statistics, Economics, Project Management disciplines or related field.

Experience: 3 years professional experience in Design, Monitoring and Evaluation with an NGO

Working Environment / Conditions:

Work environment: Office-based with travel to the field

Travel extensive domestic travel. International travel on a need basis.

As a Child focused organization, World Vision Lesotho is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.



Apply here!