FHI 360 is an international nonprofit working to improve lives in lasting ways by advancing integrated, locally driven solutions for human development. We partner with governments, the private sector, and civil society to bring about positive social change and to provide lifesaving health care, quality education and opportunities for meaningful economic participation. We do this by using research and evidence to design and deliver innovative programs that change behaviors, increase access to services and improve lives.
Our staff of more than 4,000 professionals work in more than 60 countries. Their diverse technical expertise and deep understanding of local conditions provide a 360-degree perspective that allows us to develop customized responses to the toughest human development challenges.
FHI 360 has a permanent office in Lesotho, with a proven track record of successfully working with local civil society organizations and government counterparts to strengthen the delivery of primary health care services, with a particular focus on HIV, family planning, social and behavioral change, and quality improvement. Additional success in this regard has been in the area of building the capacities of local CSOs to be able to function as “prime” recipients of USAID funding
The position will be based in Maseru, Lesotho. Recruitment is contingent upon successful award of the project, and selection of final applicant is subject to MCC approval.
Project Description:
FHI 360 is currently recruiting for the position of Deputy Project Director for an anticipated project in Lesotho funded by the Millennium Challenge Corporation (MCC). The project will focus on sustainably improving clinical service delivery, building the capacity of district health management teams (DHMTs), and the inclusion of gender-based violence (GBV) clinical treatment and response protocols in line with the requirements of the 2022 Domestic Violence Bill.
Job Summary:
Serves the role of the deputy for a large project, managing cross-functional teams and project activities from award through close-out. Plans and directs schedules and monitors budget/spending. Organizes interdepartmental activities ensuring completion of the project on schedule and within budget constraints. Selects, develops, and evaluates personnel to ensure efficient project implementation. Works closely with management to ensure financial, administrative, contractual, logistical efficiency and compliance. Serves as a liaison between staff and the organization’s administrative and enterprise services to maintain smooth operations between headquarters and field offices. Oversee the planning and successful delivery of the technical project workstreams related to GBV, HMIS and data use, communications and advocacy and MEL; directly managing technical leads in each of these areas and ensuring project deliverables are met on time and deliver desired impact. Oversee the financial management of the project, directly managing a finance and administrative manager, with overall responsibility for the financial, operational, and administrative aspects of the project. Liaise with the funder, Government of Lesotho, and other key stakeholders.
Accountabilities:
- Provides support to the Project Director/Chief of Party to ensure the project is implemented in an efficient, compliant, timely and results-oriented manner.
- Manages, implements, and monitors systems, services, staff, and budgets to achieve financial, administrative and project goals.
- Provides timely and accurate financial and project reports to company management and donors as required.
- Prepares and monitors approved budgets for assigned projects.
- Approves all expenditures relating to budgets.
- Provide technical assistance, as needed, to local partners on financial compliance and reporting
- Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by MCC
- Liaise with internal and external auditors in the review of project financial management
- Liaise with the FHI 360 Office of Compliance and Internal Audit to improve necessary documentation and or answers to questions arising from internal and external reviews or audits
- Provides project assistance through review or writing of protocols, papers, reports to ensure accuracy and appropriateness.
- Collaborates with the Project Director to proactively identify opportunities for new project initiatives and funding to support them.
- Recruits, orients, and supervises project staff to support project and ensure the completion of programmatic and workforce planning needs are met and achieved.
- Collaborates with staff to ensure that project implementation is managed closely through the development of structured work plans, indicator tracking sheets and approved monitoring plans. Provides supervision to project staff to ensure the project remains on budget.
- Ensures expenditures within each project are monitored monthly, and that well- structured corrective action is initiated and tracked where required.
- Provides leadership to staff to ensure the development of timely, high quality and regulation compliant activity reporting per organization and donor guidelines.
- Provides supportive guidance and supervision to staff, and managers who are charged to implement projects within the assigned area of expertise.
- Collaborates with cross functional groups on matters concerning staff development that leverages international staff to mentor local staff, so as to maintain project accountability and scale in the short term and fast track capacity building for the long term.
- Supports performance management and professional development of direct reports, including ongoing feedback, coaching, and career support.
- Performs other duties as assigned.
Applied Knowledge & Skills:
- Effective strategic planning, project evaluation and project management skills.
- Strong business acumen, staff development, management, and reporting experience.
- Strong consultative and negotiation skills.
- Operations management, corporate policies, compliance, and procedures oversight experience. Demonstrated public relations and diplomacy skills required.
- Excellent oral and written communication skills.
- Ability to speak the country’s language.
- Ability to build positive local working relationships with local communities, district government officials, UN and where appropriate, donor representatives.
- Ability to analyze and establish effective and supportive cross- project coordination, organizational procedures, and management systems.
Problem Solving & Impact:
- Decisions and actions have a significant impact on management and operations.
- Problems encountered are moderate to complex and highly varied.
- Demonstrates strong critical thinking and problem-solving skills to plan, organize, and manage resources for successful completion of projects.
- Exercises judgment to meet business strategies and develops objectives that align with organizational goals.
Supervision Given/Received:
- Assists in setting goals and budgets for projects and leads the country in achieving strategic goals.
- Leads coordination for fundraising planning and implementing strategies to increase private donor giving.
- Leads coordination of resources for ongoing projects across functional areas and addresses/ resolves issues.
- Typically reports to a Project Director.
Education: **
- Bachelor’s Degree or its International Equivalent in Business Administration, Public Health, Social Sciences or Related Field; Master’s preferred.
- Project Management (PM) Certification preferred.
Experience: **
- Typically requires a minimum of 12+ years of relevant experience in project management with projects management principles and practices.
- Proficient with applicable rules, regulations, and policies associated with international development and non-governmental organizations (NGOs).
- Familiarity with the laws and reporting requirements of Lesotho.
- Advanced knowledge of donor rules and regulations, such as MCC.
- Excellent oral and written communication skills in English.
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
- 10% – 25%