Purpose of the Job
What you’ll have done before
- NQF Level 7 (Degree in in Supply Chain/ Logistics/ Engineering)
- 5 years Depot Operations experience including Transport and Inventory or Asset Management
Advantageous
- Petrochemical industry experience
What you’ll be doing
COST CONTROL & BUDGET MANAGEMENT
• Determine project forecast for year ahead and manage budget.
• Track monthly OPEX spend and manage cost control processes.
• Report on budget variances and authorize expenditure within LOA.
• Ensure submission of expense report with variance analysis submitted with meaningful explanations.
• Ensure that expenditure is in line with agreed budget.
• Ensure timeous and effective report analysis.
• Coordinate administration and related activities in accordance with policies and procedures
INVENTORY MANAGEMENT
• Ensure receipt, storage, handling, and distribution process complies with OHSE Act, Standing instructions.
• Audit reports must indicate compliance from policy.
• Ensure exchange balances with OOC for receipts and accommodation arrangements are managed
BUSINESS CONTROLS
• Ensure that inventory balances are reconciled inventory balances and that there are valid, accurate and complete inventory balances.
• Ensure completeness of income and adherence to business controls and procedures
• Systems and equipment utilized according to design specifications.
• Record of ongoing analysis of outputs. Identification and implementation of agreed opportunities
• Accurate and reconciled Fixed Asset Register
• Audit indicates full compliance with company policies and procedures.
• Legislative compliance
• Adhere to company standards and procedures & local by-laws)
CUSTOMER/ STAKEHOLDER & COMPLIANCE MANAGEMENT
• Engage internal customers and stakeholders on service/delivery needs and that deliverables are as per SLA’s.
• Manage relations with external stakeholders and engage and consult with all stakeholders to determine timelines.
• Communicate HSEQ procedures and ensure compliance to HSEQ policies and procedures
TRANSPORT MANAGEMENT
• Ensure cost efficient and safe operating environment through managing performance.
• Ensure compliance with third party within Engen operating standards and procedures.
• Ensure that approved maintenance plans are in place and executed according to industry standards.
• Engineering audits indicate full compliance with agreed standards.
• Quarterly JFC meetings conducted timeously, accurate capture of minutes and distribution thereof and ensuring that action items are attended to by agreed deadlines
MANAGEMENT OF 3RD PARTY CONTRACTUAL AGREEMENTS & TRANSPORT CARRIERS
• Terminal operations comply with third party agreements where applicable.
• Ensure efficient, safe working and operating environment and effective third-party on-site management