Ministry of Law and Justice
External Circular No. 6 of 2025
Ref: LCA/CIR/4
Applications are invited from suitably qualified local candidates for the following vacant position tenable at the Ministry of Law and Justice.
DEPARTMENT: CRIMINAL
Job Title: Criminal Information Assistant (4 Positions)
Stations: Maseru, Mohale’s Hoek, Leribe
Responsible To: Crown Counsel
Job Summary
Under the general supervision of the Crown Counsel, the incumbent will support prosecutors and legal teams by managing day-to-day administrative tasks and case-related details, helping to organize and process cases.
Main Duties
The officer is responsible for preparing legal documents, liaising with clients, and managing case files. Duties include:
- Operating scanning equipment to convert paper documents into digital format.
- Reviewing documents for quality control purposes, ensuring all pages are legible and in correct order.
- Performing data entry of document metadata into the computer system.
- Ensuring that all documents are filed, scanned, and stored in accordance with the department’s document control procedures.
- Emailing/Distributing documents to the appropriate parties in a timely and efficient manner.
- Adhering to privacy rules and maintaining confidentiality of sensitive/high-profile documents.
- Maintaining up-to-date logs, including information about file changes or who has access.
- Conducting routine verification to ensure integrity of the filing system.
- Developing a register of all incoming and outgoing applications to facilitate systematic recording of all applications.
- Coordinating formulation and implementation of sectional manual operational plans.
- Conducting annual performance appraisals on individual supervisees to assess their performance against the set standards and to identify training and developmental needs.
- Coordinating preparation and implementation of the sectional budget.
- Ensuring secure destruction of original documents if required, following legal guidelines.
Skills Needed
- Leadership
- Communication
- Problem-solving
- Interpersonal
- Time management
Job Specification
- Diploma in Records Management / Human Resources Management / Information Technology / Business Management with three (3) years’ experience in the Office of the DPP or any courts of law.
OR - In promotion of serving officers: COSC plus five (5) years’ experience of records management in the Office of the DPP or any courts of law.
Application Guidelines
Applications should be made on the relevant forms:
- G.P. 103 for job seekers.
- G.P. 104 for serving officers.
Applications must include:
- Certified copies of educational certificates and transcripts.
- Certified copy of National Identity Document (ID).
Addressed to:
The Principal Secretary
Ministry of Law and Justice
P.O. Box 33
Maseru 100
OR
Hand deliver to one of the following:
- Law Office: Human Resources Office, Qhobosheaneng Office Complex, Phase 1, Room 065B
- Justice Office: Human Resources Office, Old Justice Building, Parliamentary Road (Opposite Tourist Board and DCEO)
- Government Printing: Human Resources Office, Industrial Area Station
Closing Date: 26th September 2025