An opportunity has arisen for a high calibre Contract Manager to Manage financial and administration requirements as well as tyre tracking and costs . Please review the minimum requirements, duties and responsibilities below for further information about the position.
Minimum Requirements
• Degree or Diploma in Road Transport or Logistics or a Degree in Management with financial electives- 5-7 years experience in a Logistics and Supply Chain management environment
- 1-2 Years for the most complex task (strategic planning focuses on the next year’s activities
- Knowledge of Logistics and Supply Chain Management
- Knowledge of logistics equipment
- Knowledge of fuel management
- Knowledge of equipment maintenance management
- General knowledge of the operations and configurations of mechanical vehicles
- Knowledge of general expense management / budgeting
- Management skills
- Sound knowledge of policies and procedures in supply chain and logistics management
- Human resources management skills
- Knowledge of Company Disciplinary and Grievance procedures
- Knowledge of recruitment and disciplinary procedures
- Relevant written and verbal contracts / service level agreements
- National Bargaining Council Agreements
- Microsoft Office skills with advanced Excel
Duties & Responsibilities
Effective management of operational processes and contracts/service
- Develop and maintain procedures which relate to day to day operational requirements
- Ensure proper routing of deliveries and scheduling of vehicles to achieve delivery targets as per customer requirements.
- Vehicle downtime is monitored, controlled and kept to a minimum
- Monitor fleet constantly to ensure
- Vehicle, driver and cargo security
- Optimal usage of fuel
- No unnecessary route deviation
- Ensure adherence to procedures pertaining to
- Loading and offloading procedures (as per client requirements)
- Safety and security standards
- Optimal allocations of vehicles and staff
- Timeous vehicle inspection
- Identify, implement and maintain site/ depot specific requirements as per legislation, policy and customer requirements
- Manage and control vehicle hire and maintenance
Attend to and manage - Tyre tracking and scraping requirements
- Tyre costs, quality. Suppliers agreement
- Tyre management system
Effective customer relationship management - Undertake effective client relationship management
- Including client entertainment when necessary
- Audit the quality of service provided through personal interaction with the customer on an ongoing basis and timeous corrective action is taken when required
- Monitoring and measuring
Management of financial and administration requirements - Monitor and Manage costs
- Undertake accurate and timeous forecasting
- Screen all suppliers by comparing costs, quality products and BEE
- Authorize and submit cash book payments so that the costs are correctly allocated
- Report weekly on projects contract revenue, kilometers and profits
- Monitor and reconcile
- Daily kilometers travelled
- Monitoring fuel
- Rectify problematic vehicle or drivers
- Report on performance of the contact on a monthly basis
- Manage and control all assets that are acquired and disposed of according to the relevant procedure and ensure accurate recording
Management of safety, health, environment and quality - Manage housekeeping, safety and quality by ensuring that all housekeeping audits are conducted regularly and that corrective action is taken if required. This includes
- Condition of the vehicle
- Appearance of drivers
- Appearance of offices
- Manage accidence and insurance
- Ensure accident report keeping system is maintained
- Safety and security orientation
- Implement and manage an effective SHEQ system addressing all safety risks
Effective management of human resources - Effective Performance management
- Develop performance standards
- Measure performance accordingly for each position
- Conduct Performance Reviews and evaluate performance on a regular basis
- Coach and provide feedback on possible areas that can be developed or rectified
- Correct performance when required and discuss problem areas and discuss possible actions that can be undertaken
- Ensure effective record keeping by maintaining personal files for all subordinates
- Develop a Workplace Skills Plan by assessing the development and training required by subordinates
- Undertake purposeful recruitment as per operational requirements in line with Recruitment Procedures
- Ensure that planned progress is made in terms of the Employment Equity Plan
- Monitor employees remuneration and benefits and compare the monthly staff costs with budgeted allocations
- Grievance
- Human resources report monthly