The Examinations Council of Lesotho (ECoL)
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POSITION TITLE: Confidential Secretary
RESPONSIBLE TO: Senior Manager LASC
TERMS OF EMPLOYMENT: Permanent and Pensionable
The Examinations Council of Lesotho (ECoL) invites expressions of interest from suitably qualified local candidates for the following position:
JOB SUMMARY
Under the general supervision of the Senior Manager LASC, the Confidential Secretary is responsible for typing, typesetting, editing, and proofreading all question papers to ensure they meet the professional standards required by ECoL and relevant stakeholders.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Types and typesets all question papers, assessment materials, and other confidential materials
• Ensures safekeeping of all confidential materials, question papers, memos, drafts, and items
• Maintains a record of question papers and items to support the development of an item bank
• Keeps records of past question papers in both electronic and hard copy formats
• Ensures proofreading of all question papers, assessment materials, and related documents
• Prepares for item writing and moderation meetings
• Attends and records proceedings of item writing and moderation sessions to ensure confidentiality
• Manages the question paper production cycle to optimize time and meet targets
• Produces guidelines and movement records for confidential materials
EDUCATION AND WORK EXPERIENCE REQUIREMENTS
• Diploma in Secretarial Studies, Office Management, or a related qualification, plus relevant secretarial experience
• Effective communication skills with internal and external stakeholders, including principals
• Proficiency in MS Office (Word, Excel, Outlook) and internet use
• Ability to work independently, under pressure, and meet deadlines while maintaining a positive attitude and delivering excellent customer service
• Adherence to the organisation’s compliance procedures
• Knowledge of graphic design will be an added advantage
APPLICATION DETAILS
Address your application, with a covering letter explaining interest, and a detailed résumé showing three contactable referees to:
The Human Resource Manager
Examinations Council of Lesotho
P.O. Box 507
Maseru 100
Email: [email protected]
Closing Date: Monday, 30th June 2025 at 16:30
Correspondence: Only shortlisted candidates will be contacted.