Baylor College of Medicine Children’s Foundation Lesotho invites applications from suitable candidates for the following position. Applications may be emailed to [email protected], orhand delivered to Baylor COE Maseru,on or before 12hrs noon, Friday, the 26th July 2019.
NB: indicate positions you are applying for on the SUBJECT LINE
Title: Compliance Officer
Reports To: Executive Director
Duty Station(s): BCMCFL Maseru COE, with intermittent travel to districts as necessary
Classification: Full-time, fixed term contract with possibility of renewal
This position will report to the Executive Director with functional liaison with other BCMCFL Management, Projects leadership, as well as with Program Managers.
ROLES & RESPONSIBILITIES:
Responsibilities include, but are not limited to:
- Plan, perform and report back on internal audits to ensure that financial control, financial guidelines of donor organizations and other control procedures that are in place are properly implemented and managed across various projects.
- Review and evaluate the effectiveness and efficiency of operations, adequacy of internal controls, reliability of financial reporting, and adherence to compliance and applicable laws as required by the Government of Lesotho and various donors.
- Test internal controls, targeting particular high risk areas; document any weaknesses and their impact, and make recommendations to address these weaknesses.
- Promote an organization-wide culture of risk management compliance through staff training, on-going reviews of institutional systems and procedures, and pro-active identification of potential risk and compliance-related issues.
- Conduct quality assurance (routine reviews and spot checks) of important program documentation, including monthly reports, major procurements, partner and vendor payment requests, and BCMCFL partnerships, tracking risk and compliance issues and making written recommendations to leadership and key managers for improvements to procedures.
- Review all high-risk procurement packages for completion and accuracy, returning incomplete or inaccurate procurement packages to the Procurement Office for corrective actions and resubmission.
- Provide guidance to the Executive Director and senior management team to achieve balance between requirements for rapid implementation and minimizing potential financial, reputational and audit risks.
- Mentor staff in the detection of potential irregularities in procurement and sub-award processes and overall fraud prevention techniques. Work with staff to develop and institute processes to better ensure compliance.
- Lead the development and roll out of compliance tools such as: quick compliance reference guides, check lists, and related materials – working with BCMCFL leadership, managers, and other staff members to better ensure efficiency and reduce compliance risks.
- Make recommendations to BCMCFL leadership on what and how to revise and update systems and procedures, as needed.
- For each assignment, prepare written reports to present findings and conclusions to management.
- Follow up on the implementation of audit recommendations and management actions.
- Support BCMCFL participation in external audits.
EDUCATIONAL QUALIFICATIONS AND WORK EXPERIENCE:
- Bachelors’ degree in one of the following or related fields preferred: Business Administration, Accounting, Finance, Auditing or related field.
- 5 years of relevant experience required in program operations, financial management, contracts & grants administration, program management, compliance, or relevant business experience;
- Experience with USAID required; experience with other international donors and agencies is a plus;
- Experience interacting frequently with remote project offices and field-based organizations is required;
- Demonstrated experience interacting with senior management and leadership in localizing corporate governance and compliance practices;
- Excellent understanding and intimate familiarity with U.S. government regulations (FAR, A-110, A-122, A-133, etc.) governing federal contracts and assistance instruments;
- Strong overall management acumen and ability to align governance, risk and localization requirements with the realities of the organization’s work environment;
- Excellent computer skills with Microsoft Word, Excel, Access, and PowerPoint;
KEY COMPETENCIES:
· Self-motivated with demonstrated ability to work effectively with colleagues in a team environment, willing to work beyond normal working hours
- Excellent organizational, time management and prioritization skills, and attention to detail are required
The above statements are intended to describe the general nature and level of work to be performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills of personnel so classified.