MINISTRY OF AGRICULTURE AND FOOD SECURITY
CIRCULAR NO. 2 OF 2025
Reference: AG/CIR/2
Applications are invited from suitably qualified local candidates for the following position tenable in the Ministry of Agriculture, Food Security and Nutrition:
MINISTRY: Agriculture, Food Security & Nutrition
DEPARTMENT: Field Services & Crops
SECTION: Registry
TITLE: Clerical Assistant
GRADE: B
RESPONSIBLE TO: Assistant Human Resource Officer
LOCATION: Mokhotlong & Maseru
NO. OF POSITIONS: Two (2)
JOB SUMMARY
Under the general supervision of the Assistant Human Resource Officer, the incumbent is responsible for receiving, classifying, and registering all incoming and outgoing mail, managing files, and cross-referencing correspondence where necessary.
MAIN DUTIES
- Receives, classifies, and registers all incoming and outgoing mail.
- Opens appropriate personal and subject files.
- Files and cross-references mail for proper record keeping.
- Dispatches outgoing mail as required.
- Retrieves files for action and manages them accordingly.
- Updates file movement cards regularly for easy retrieval.
- Prepares monthly and annual reports.
JOB SPECIFICATION
Education and Training Requirements:
- COSC
OR - GCE/JC plus two (2) years of work experience in the Public Service
RESPONSIBILITY
- For Work of Others: Not specified
- For Property: Responsible for proper handling and safekeeping of registry files and office materials
- For Budget and Finance: General awareness required
- For Safety of Others: Not specified
- For Effect of Errors: Responsible for maintaining accurate records and avoiding misfiling or loss of documents
COMPLEXITY
- Authority for Decision-Making: Limited
- Problem Solving: Basic clerical problem-solving
- Supervision Received: Works under supervision
- Dexterity: Requires coordination of eyesight, hearing, smell, touch, and movement due to handling of potentially complex or heavy filing systems
EFFORT
- Mental Effort: Required for accurate classification and filing
- Physical Effort: Moderate, due to handling files and documents
- Emotional Effort: May be required when dealing with urgent or sensitive documentation
WORKING CONDITIONS
- Unfavourable Conditions: May involve repetitive tasks and extended periods of standing or walking
- Hazards: Potential for minor injuries from handling heavy files or equipment
APPLICATION INSTRUCTIONS
Applications must be submitted on relevant forms:
- GP 104 for serving officers
- GP 103 for job seekers
Applications must be accompanied by:
- Certified copies of educational certificates and transcripts
- Certified copy of National Identity Document
- Up-to-date performance appraisal forms (for serving officers)
Submission Address:
The Director Human Resources
Ministry of Agriculture, Food Security & Nutrition
P.O. Box 24
Maseru 100
Deadline: Not later than 19th September 2025