PEACE CORPS
Cashier
NUMBER OF POSITIONS: 1
SALARY: Compensation from LSL 206,076.00 to LSL 329,716.00 negotiable based on salary history and experience.
WORK HOURS:
This is a full-time position, requiring a minimum working schedule of 40 hours per week.
LOCATION OF THE POSITION: This is a Personal Services Contract (PSC) position to be based at the Peace Corps Lesotho office in Maseru.
Under the supervision of the director of management and operations (DMO), the Cashier manages the Peace Corps imprest fund. The Cashier is responsible for ensuring that all cash payments are correct, proper, and legal, and that all payments are made in a timely manner. – In addition to cash payments, the cashier will also prepare and make (when approved) mobile money payments, purchases with the travel or purchase card, and local checking account electronic funds transfer (EFTs).
– The Cashier monitors cash flow expenditures to maintain sufficient funds for Peace Corps operations. In coordination with the DMO, the cashier develops post-specific policies for cashiering.
– The cashier will also serve as the travel coordinator for all international travel for staff and Volunteers.
Major responsibility include, but are not limited to:
– May be designated a principal or alternate cashier after consultation with OCFO/GAP, pending final approval by Comptroller and Global Financial Services (CGFS) Charleston or Bangkok. – Responsibilities as a cashier include performing limited cash disbursements as directed by the Director of Management and Operations, proper disbursing and collecting of funds, proper accounting for funds advanced, safeguarding funds advanced, and accepting personal responsibility and financial liability for funds after successful completion of the requisite training for performing cashier duties. (See MS 760 and OFMH 13)
– Enters all cash transactions into ForPost on a real-time basis, according to the Fiscal Coding Handbook, Peace Corps Manual and/or the Overseas Financial Management Handbook.
– Ensures proper payments, advances, collections, replenishments, and reconciliation of fund amounts
– Makes properly authorized cash payments to commercial vendors, contractors, staff, and Volunteers; verifies all vouchers for correct computations, and completeness prior to submission to DMO for approval of payment. Ensures that all payments are made from the Cashier’s window
– Monitors and anticipates cash flow expenditures to maintain sufficient cash for Peace Corps operations while remaining below authorized accountability levels. Prepares semi-annual reports for Peace Corps/ Washington.
– Prepares weekly replenishment requests (unless expecting collections that will raise Imprest balance over authorized accountability).
– Serves as the primary point of contact with local bank officials on matters pertaining to Peace Corps/Lesotho post banking operations. Contacts the bank on a regular basis to inquire on replenishment checks (in particular, during PST). Cashes checks (within two business days) and withdraws funds immediately upon being notified of replenishment to maintain enough cash to manage operations while minimizing the actual cash kept on hand.
– Prepares and maintains accountability for advances to the alternate cashier and/or sub cashiers when such advances are properly authorized by the CD and/or DMO.
– Collects funds due on bills of collection, travel advance reimbursements, and proceeds of sale. Retains or deposits collected funds, as appropriate. Prepares weekly replenishment requests and submits requests with supporting documentation to the OGAP (Peace Corps/Washington).
– Balances Imprest fund on a daily basis, and reconciles Imprest fund with ACDC reports immediately upon arrival each Monday.
– Maintains accurate and current files of sub-vouchers, cashier replenishment requests, reconciliation and verification documents, FSC Charleston reports, and all other relevant cashier documents. Prepares reports as required, meeting timelines as set down by DMO, IFO, FSC Charleston, Peace Corps/Lesotho post, and/or Peace Corps/Washington.
– Act as staff liaison with banks.
Minimum Qualifications:
Applicants must address each required qualification listed below with specific and comprehensive information supporting each item using the attached application form. Failure to do so will result in a determination that the applicant is not qualified.
– Diploma in accounting, finance or related field is required.
Desired Qualifications:
– University degree in accounting, finance, business administration or related field is preferred
For Further Information: The complete statement of work listing all of the duties and responsibilities may be obtained on Peace Corps/Lesotho’s website at https://www.peacecorps.gov/lesotho/contracts. Candidates can download the required application form at the same website. The point of contact is [email protected]
CLOSING DATE: By 12.30p.m on Friday, 11th November 2022