Call for Application (CFA): Developing a training manual and conduct training on contemporary M&E Data Management and Utilization

Expression of Interest for Consultancy ServiceConsultancy Title: Developing a training manual and conduct training on contemporary Monitoring & Evaluation (M&E) Data Management and Utilization

Duty Station: Remotely and in person during training workshop

Estimated Starting Date: 02 September 2019


The International Organization for Migration (IOM), Save the Children Netherlands (SC) and Witwatersrand School of Public Health (WSPH) – the SRHR-HIV Knows No Borders Consortium are collaborating to implement a holistic, regional project to improve sexual and reproductive health and HIV (SRH-HIV) related outcomes amongst migrants adolescents, young people and sex workers) as well as non-migrant adolescents, young people, sex workers and their clients in migration-affected communities in Southern Africa. With funding support from the Dutch Government, the project is being implemented in six countries in the Southern African Development Community (SADC) region specifically Lesotho, Malawi, Mozambique, South Africa, Swaziland and Zambia.

As part of the programme, effective results-based M&E systems are required to ensure that our interventions yield high impact results which are documented, shared and utilized to inform programming. In order to build an effective system which allows the programme to document and present credible results to stakeholders, the capacity of M&E and programme staff has to be enhanced on the use of simple and innovative tools and methodologies for management, reporting and use of programme data .

It is in this context that the SRHR-HIV Regional team is organizing a four-day M&E capacity building workshop targeting Migration Health and implementing partner’s M&E staff who are involved in the management, implementation and reporting of the SRHR-HIV programme at the regional and country levels to enhance their skills in innovative data collection, management and packaging to enable them to track their projects and communicate results better. This workshop is part of ongoing efforts to ensure generation of high quality data.

  1. Objective

The objective of this assignment is to produce and submit to IOM a training manual on innovative M&E data management (collection, quality assurance, analysis, presentation and utilization) utilizing modern ICT tools (hardware or software) and co-facilitate a workshop on the same to staff and partners for a regional migration health project. This workshop is planned to take place from the 17-22 September 2019 in South Africa. The workshop aims to improve how data is managed at the different levels of implementation and to encourage innovative packaging and use of programme data for reporting, progress tracking, visibility and engaging with different stakeholders. This workshop will also be treated as a trainer of trainer’s workshop as the expectation will be that once it is completed, the country coordinators and the IP M&E staff will be in a position to roll out the M&E training to those who are involved in the data management process.

The expected outcomes of this training are:

  • Improved understanding of M&E concepts among key programmes staff in the six implementing countries;
  • Improved understanding of basic statistical concepts in data analysis;
  • Enhanced understanding and utilization of ICT (i.e. dashboards, GIS, cellphone technology etc.) in M&E data collection, management and utilization;
  • Enhanced skills in conducting basic data analysis and interpretation, data presentation, and data feedback;
  • Introduction to production, design and editing software’s for designing print media such as publisher and in-design;
  • Increased understanding of practical approaches to improving the use of M&E data in programme’s decision making;

During the training several outputs/deliverables are expected as part of workshop exercises that apply acquired knowledge, and these include:

  • A snapshot document of country specific progress to share with stakeholders (each country and the regional team)
  • Design and produce a newsletter using programme data (each country and the regional team)
  • A dashboard showing progress for each country (each country and the regional team)
  • Mid Term Review Management response


This training will be led by the consultant with extensive experience in conducting M&E training (with a specific focus on data utility) and the programme for the duration of the project will be designed with this person/s. The training will be conducted over a four-day period and will involve some programme staff members. The training is expected to be extremely interactive and hands on.

  1. Expected Outputs
  2. Develop and submit to IOM a training manual on M&E data management, dissemination and utilization; training agenda, lesson plan, and training materials such as presentation in power point and training exercises in English version
  3. Develop training evaluation tools (e.g. pre-post tests and training evaluation form)
  4. Organize a four-day training using developed manual and tools in the middle of September 2019 (17-22 September 2019) to a group of staff and implementing partners and make any necessary adjustments to the manual after the training.
  5. Produce M&E Training report in English at the end of the training

3. Tasks / Job Description:

  1. Develop a work plan
  2. In consultation with the SRHR-HIV Programme coordinator, regional M&E, communication officers and other relevant staff, develop and finalise the training manual, lesson plans, modules, PowerPoint presentations and pre-post evaluation material for the workshop
  3. Facilitate the workshop together with the relevant IOM staff using developed manual
  4. Produce a workshop report in English
  5. Undertake duty travel as necessary and as may be required to complete the above-mentioned tasks;

    4. Deliverables

  6. Training materials: The final version of training manual, a training agenda, lesson plan, presentations in power point and training exercises in English version
  7. Training evaluation tools (e.g. pre training and post training tests and manual evaluation form if necessary)
  8. Facilitate as subject matter expert in a four-day training workshop
  9. Training report at the end of the training

    5. Timeline for Deliverables

  10. Compose and submit work-plan (within 2 days from signing the contract)
  11. Develop the training Manual and lesson plan (within 10 days from the date signing the contract)
  12. Facilitate the M&E workshop (within 6 days after the development of the training materials)
  13. Submit a typed/edited final-version of the workshop report and refine the training manual based on feedback from the workshop(if any) (5 days after the workshop has been conducted)
  14. All deliverables expected to be completed by 30 September 2019

6. Reporting Arrangements

The consultant will report directly to SRHR-HIV Knows No Borders Project Coordinator with technical supervision of the Regional M&E Officers based in RO Pretoria and in coordination with other IOM project staff.

7. Payment Modalities

  • 40% upon development and approval of training manual and lesson plans
  • 40% upon completion of training workshop
  • 20% upon submission and approval of the final training manual and workshop report by IOM

The flights and daily subsistence allowance (per diem) at the official applicable UN rates will be covered separately by IOM and not deducted from the total fee for the Consultancy service.

8. Experience and Skills

  • Minimum of a Master’s degree in a relevant field such as statistics, demography, epidemiology, M&E and related socials sciences
  • At least 7-10years of experience in the area of RBM and M&E related capacity building.
  • Concrete knowledge and experience with GIS, mobile based technologies for data collection and management and/or developing databases and dashboards
  • Sound knowledge of statistics and data management principles
  • Proven experience and knowledge of concepts and practice of monitoring and evaluation of development projects,
  • Experience in delivering training on M&E and data analysis.
  • Experience in qualitative and quantitative M&E approaches.
  • Experience in working with migrant communities considered beneficial
  • Prior experience in working with UN agencies and other international organizations, regional bodies, governments, think tanks and other relevant stakeholders will be desirable;
  • Strong interpersonal communications and writing skills;
  • Fluency in English (both oral and written) required.

Interested individual consultants should submit their applications to Human Resources Unit through [email protected] with clear reference of the advert in the subject line by Friday, August 23, 2019. The application should include a cover letter indicating the consultant’s professional fees (in USD) as well as brief statement on previous experiences, approach to the assignment and the CV of lead consultant. Only shortlisted individual consultants will be contacted.