Job Purpose
To execute day-to-day purchasing of non-strategic items for one or more categories. This is also known as tactical sourcing
Key Responsibilities/Accountabilities
- Analyse requests for mid and low value purchases. Validate the nature of the purchase request and execute the required buying process based on the defined threshold in the Procurement PPPs.
- Search for potential suppliers within the preferred supplier list and identify additional suppliers if not on the supplier list. Obtain approval from the Procurement Manager before placing orders with suppliers.
- Conduct the Request for Quote (RfQ) processes and support responding suppliers with queries surrounding commercial terms.
- Facilitate the clarification of technical, commercial and any other questions between internal stakeholders and suppliers in a professional manner.
- Conduct the RFQ evaluation with the Cross Functional Sourcing Team (CFST) based on the defined evaluation criteria.
- Execute the commercial and technical negotiation and supplier selection with the assistance of the technical SME. Determine the purchase order terms and conditions within the overall parameters of the bank’s procurement practices.
- Identify savings opportunities through the selection of the best quotes and through supplier negotiation. Assess the pricing of products and services proactively.
- Formalise the recommendation for review and approval by the business unit is in place for the business to make a decision on approval.
- Resolve queries, claims and buying issues escalated via the Procurement helpdesk or the business.
- Escalate and follow up on unresolved queries and issues related to the execution of buying according to the engagement model defined in in the RoA Procurement Framework.
- Provide excellent customer service to business units. Educate the business on procurement policy, processes, systems and governance.
- Maintain relationships with suppliers to enable resolution of issues
- Manage changes to new requisitions or close purchase orders if no longer needed.
- Analyse procurement requisitions from a validity point of view. Reject requests that are not appropriate.
- Manage purchase order changes – receive requests from suppliers or internal teams to amend purchase orders, determine the feasibility of the change request and amend purchase orders if properly approved. If no resolution can be achieved, escalate to the Procurement Manager and the purchase order owner in line with standard operating procedures.
- Follow up on open purchase orders, monitor the acknowledgement or receipt from suppliers and follow up with them to ensure that goods are delivered on time.
- Investigate exchange rates for cross-border purchases, quote amounts and quotation dates. Ensure that all purchase order elements are valid.
Minimum Qualification and Experience
CIPS Level 4 Diploma in Procurement & Supply or
First Degree Business Commerce or Procurement
Procurement Sourcing 3-4 Years
Experience in operational procurement processes and components