BASF’s regional division EMEA Europe, Middle East, Emerging Europe and Africa. BASF operates in more than 50 countries in the region. For BASF the EMEA region is our most important market.
What you can expect
The successful candidate will provide full administrative support to the general management to ensure the smooth running of the branch. Core responsibilities will include the following:
- Ensuring that the correct order reason is entered on the manual GRV or FOC document & correctly entered in SAP
- Check that all required signatures for approval in accordance to the authorization policy is in place before processing
- Check that the investment is correct in accordance to the manual FOC document
- Processing all credits notes & FOC’s on the same day as approved
- Ensuring all credits notes & FOC’s are processed over month end
- Controlling all Credit note & FOC registers. FOC’s for profi updates to all customers
- Controlling of temp invoice register. Double check all temp invoices processed to ensure accuracy as well as ensuring that the SAP invoice number appears on the temp invoice
- Processing all investment quotes and complete process ensuring that values are aligned for quotes to invoices to credit notes to approved investments
- Assist Sales Managers with investment documentation, sending all original agreements to the Finance office in Cape Town and any reports as required
- Assisting customers with general quotes and handing over to CSO’s to follow up
- Following up for all outstanding documents and information regarding investments
- Indirect Procurement for ad-hoc items needed at branch
- Goods receipting for PRP goods received at the branch where needed
- Ice-boxing relevant documents to AP for all direct and indirect procurement
- Ensuring 100% POD retrieval, follow up & escalate if needed any outstanding POD’s
- Ensuring all filing is done 100% in an alphabetical order, upto date & files clearly labelled
- Daily filing of all admin related documents, including delivery notes & invoices. (Run report YEC_ZDLIST21)
What we expect
- Grade 12 / Completed Certificate or Diploma in Administration (or related) is preferred
- Minimum of 2 years Administration experience
- Candidate must be fluent in English (written and spoken) – Multilingualism a definite advantage
- Computer Literacy required (MS Office & SAP)
We offer
Responsibility from day one in a challenging work environment and on-the-job training as part of a committed team. Competitive compensation including attractive benefits as well as excellent career opportunities in an international company.
BASF is an equal opportunity employer. We embrace diversity and the principles of employment equity.
Closing date for applications: 23rd February 2019
Apply here!