Assistant Registrar – Registration and Records at Lerotholi Polytechnic

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POST TITLE: ASSISTANT REGISTRAR – REGISTRATION AND RECORDS

DIVISION/DEPARTMENT: ACADEMIC

REPORTS TO: DEPUTY REGISTRAR – ACADEMIC ADMIN AFFAIRS

JOB SUMMARY

Under the supervision of the Deputy Registrar-Academic Administration Affairs, the Assistant Registrar – Registration & Records and provides services that support the student enrolment process, provide support for registration of students and enforce the policies and procedures for admissions.

RESPONSIBILITIES

KEY DUTIES ARE AS FOLLOWS: –

  1. Creates, maintains and updates student’s database (personal and academic) to ensure that proper data is captured and stored.
  2. Ensures that processes to open for new applications are done timely and the application package is prepared and made available.
  3. Responsible for organising career guidance and student fare activities for marketing of the Polytechnic programs.
  4. Ensures that there is compliance with the Polytechnic Statutes and Ordinances, Acts, Policies and Regulations relating to Admissions and Registration.
  5. Handles student/prospective students queries and advices them on program selection.
  6. Maintains confidentiality, security and safety of office documents by establishing security protocols and procedures.
  7. Registers newly admitted and continuing students.
  8. Ensures distribution of student lists to relevant authorities.
  9. Coordinates verification of results for prospective students.
  10. Provides information on students to relevant authorities for administrative purposes.
  11. The officer shall prepare application and admission related information to be disseminated to prospective students, and provide academic advice.
  12. Advises, supervises and supports junior officers under his/ her supervision.
  13. Ensures that all information pertaining to students is kept in strictest confidence.
  14. Services committees of the Polytechnic such as, Acting as a Secretary of the Admissions Committee.
  15. The officer shall prepare applicants information for consideration by relevant authorities for admission purposes.
  16. Performs such other relevant duties as may be assigned to him/her by the Supervisor.

Experience

  1. Minimum of three (3) years work experience in an Administrative Position.


Personal attributes

  1. Self motivated.
  2. Ability to work with minimum supervision.
  3. Be able to work with students from different back round.
  4. Be willing to supervise students for activities outside of class like sport

JOB SPECIFICATION

  • A Bachelor Degree in Administration or Management Sciences.
  • Working experience from a tertiary institution will be an added advantage.

Required Competencies:

  • Computer Skills
  • Good customer service
  • Problem solving and analytical skills
  • Knowledge of Statistical computations
  • Excellent record-keeping skills
  • Excellent Communication and Writing skills
  • Managerial and supervisory skills
  • Good Interpersonal Skills
  • High level of confidentiality

HOW TO APPLY

Interested and suitably qualified candidates should hand-deliver their detailed applications to the LP Human Resources Office which is situated at the Administration 1 Building. The applications should be accompanied by: Curriculum Vitae, Certified copies of Educational Certificates and academic transcripts on or before Friday, 03rd SEPTEMBER, 2021 at 1500 hours.

Applications should be addressed to:

The Secretary  

Staff Appointments and Promotions Committee

Lerotholi Polytechnic

P.O. Box 16

Maseru 100

Lesotho

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