Assistant Registrar – Recruitment, Admissions and Registration at Lerotholi Polytechnic

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Post Title: Assistant Registrar – Recruitment, Admissions and Registration

Division/Department: Registrar’s Office

Reports To: Deputy Registrar Academic Admin Affairs

Terms of Employment: Fixed-term Contract

Job Summary

Under the supervision of the Deputy Registrar-Academic Administration Affairs, the Assistant Registrar – Recruitment, Admissions & Registration is responsible for coordinating and managing student recruitment, admissions processes, registration services and related administrative functions of the institution.

Responsibilities

Key Duties Are As Follows:

1. Coordinate and manage student recruitment, admissions and registration processes in line with institutional policies and approved procedures.
2. Develop and implement student recruitment strategies to achieve enrolment targets.
3. Coordinate recruitment campaigns, career fairs, school visits and exhibitions.
4. Promote the institution’s academic programmes through presentations, and marketing initiatives in collaboration with the Marketing Office.
5. Coordinate opening and processing of student applications and ensure timely preparation and dissemination of application materials.
6. Administer, maintain and continuously update student records and databases to ensure accuracy, completeness, confidentiality and data integrity.
7. Provides guidance and ensures that there is compliance with the Polytechnic Statutes and Ordinances, Acts, Policies and Regulations relating to Admissions and Registration.
8. Support the implementation, administration and optimization of the Student Information Management System and ensure effective utilization of automated student administration processes.
9. Prepare, monitor and analyse student enrolment statistics, programme quotas, sponsorship allocations and manage deferments, withdrawals, re-admissions, transfers, change-of-programme processes and any other related processes.
10. Generate periodic statistical and management reports relating to admissions, enrolment, registration, retention and graduation for strategic planning and decision making.
11. Maintains confidentiality, security and safety of office documents by establishing security protocols and procedures.
12. Registers newly admitted and continuing students and ensure timely dissemination of student lists to relevant departments and authorities.
13. Coordinates verification of academic qualifications with relevant bodies examinations and accrediting bodies.
14. Supervises, mentors, support and monitors the performance of junior officers under his/ her supervision in line with institutional policies.
15. Services as the Secretary of the Polytechnic Admissions Committee and as such prepares and submits applicants’ information and admission lists for consideration by the Committee and other authorities and structures.
16. Establish and maintain a rapport and liaise with high schools, sister institutions, sponsors, and relevant external bodies.
17. Contribute to policy development, review and continuous improvement of admissions, registration and student administration processes.
18. Respond to enquiries from prospective students, current students, parents, academic departments, and other stakeholders, and provide guidance on programme selection and admission requirements.
19. Coordinate orientation and induction programmes for new students.
20. Liaise with academic, administrative departments to ensure smooth student administration processes as it relates to career guidance, student recruitment, admissions and registration.
21. Performs such other relevant duties as may be assigned to him/her by the Supervisor.

Qualifications and Experience

• A Bachelors Degree in Statistics, Business Administration, Public Administration, Management Sciences, Data Science, Information Systems, Data Management or other related field with 4 years’ experience relative to the specific requirements of the position.

OR

• A Postgraduate qualification in Statistics, Business Administration, Public Administration, Management Sciences, Data Science, Information Systems, Data Management or other related field with 3 years’ experience relative to the specific requirements of the position.
• Working experience from a tertiary institution will be an added advantage.
• Experience working with Student Information Management Systems or Enterprise Resource Planning (ERP) systems.
• Experience in data management, statistical reporting and enrolment management.
• Experience in handling high-volume data, administrative and customer service environments.

Required Competencies

• Advanced computer literacy including spreadsheet and database applications.
• Data analysis and statistical reporting skills.
• Good customer service.
• Problem solving, decision making, critical and analytical abilities.
• Excellent record and information management skills.
• Report writing and documentation skills.
• Managerial and supervisory skills.
• Excellent Interpersonal Skills.
• High level of confidentiality.

To Apply

Interested and suitably qualified candidates should apply by email to: [email protected]

All application documents should be in one zipped folder and indicate the position name: ASSISTANT REGISTRAR – RAR in the email subject line. Failure to adhere will lead to non-consideration of applications.

The application letters should be accompanied by:

• Curriculum Vitae
• Certified copies of educational certificates
• Academic transcripts

Applications should be addressed to:

The Secretary
Staff Appointments and Promotions Committee
Lerotholi Polytechnic
P.O. Box 16
Maseru 100
Lesotho

Closing Date: 12th June, 2026

Disclaimer: Only short-listed applicants will be contacted.

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