The National University of Lesotho
| POSITION | Assistant Registrar – AR |
| POST NO. | 0514 |
| DEPARTMENT/SECTION | Thomas Mofolo Library |
| RESPONSIBLE TO | University Librarian |
| LOCATION | National University of Lesotho – Roma |
Job summary:
The Assistant Registrar provides administrative support to the varying administrative and academic units of the University and supervises staff in his/her unit. This is the second level position for University academic administrators.
- Duties and responsibilities:
1.1 Performs and monitors administrative activities, ensuring compliance with administrative procedures, policies, rules, regulations and statutes;
1.2 Supports the work of the library or any administrative unit in procuring, storing and providing records to relevant bodies of the University;
- Services Boards, Committees and Commissions of the University as required by serving members with papers, taking minutes and taking action within stipulated time frames;
- Assists the University Librarian in collecting reports from departments and disseminates all information to departments in a timely manner;
- Develops and implements NUL policies and procedures as they relate to NUL Library and Information Services;
Assists in the development, management and monitoring of the budget;
- Maintains confidentiality, security, and safety of office documents by establishing security procedures;
- Manages physical and electronic records in collaboration with the relevant supervisors;
1.8 Supervises day to day activities of staff under his/her direct supervision in compliance with Human Resource policies and procedures;
Works with staff under his/her supervision to develop performance plans, provides ongoing coaching and feedback;
- Assists in following up on all recruitment issues, ensuring that contract renewals at all levels are made in line with policies and procedures;
- Assists in disciplinary processes as may be required in consultation with the Human Resources;
- Reviews the efficiency of administrative procedures within the service units and recommends improvements;
- Performs other related duties that may be assigned from time to time.
2.0 Knowledge, skills and abilities:
2.1 Experience in working at senior levels for more than one immediate line manager at a time;
2.2 Excellent IT skills including a good knowledge of Library systems, MS Office packages, including Access to databases, customer information, and/or similar office activities;
2.3 Demonstrate excellent communication and literacy skills with abilities to communicate with a range of clients orally and in writing, and an ability to prepare reports, memoranda and correspondence related to work assignments;
2.4 Demonstrate an ability to plan time effectively and to organize oneself with forethought, showing meticulous attention to detail and self-management skills;
2.5 Have decision-making skills and the ability to solve problems, prioritize workload and work on own initiative;
2.6 Ability to determine the need to revise procedures and instructions and to draft changes;
2.7 Ability to compute mathematical data, compare data from a variety of sources for accuracy and completeness, identify discrepancies and make corrections required for management decisions;
- Ability to maintain good working relationships with others.
3.0 Minimum qualifications and requirements:
-
- A Bachelor’s Degree in Administration, Education and Library related fields. A Master’s Degree will be an added advantage;
- Five (5) years’ relevant work experience in an institution of higher learning;
- Proven experience in staff supervision is required.
Remuneration
The University offers competitive salaries and other benefits commensurate with qualifications and experience.
Employment type
Permanent and pensionable/ gratuitable for locals and a contract/gratuitable for Non-Locals.
Information required from candidates
- Signed application letters stating relevant qualifications and experience and provide other information that will assist the University to determine the candidate’s suitability for the position;
- Applicants should quote the vacancy number of the post applied for;
- Provide current CV’s (including telephone and e-mail contact details) and certified copies of educational certificates and transcripts;
- Provide names and contact details of three (3) contactable professional referees;
- Certified copy of an Identity Document.
All applications should be e-mailed to [email protected] and addressed to:
Director Human Resources
National University of Lesotho
Roma 180 – LESOTHO
The closing date for receiving full applications for the position is 17th June, 2025.
NB. ALL THE ATTACHMENTS (APPLICATION LETTER, CV, CERTIFICATES, & ID) SHOULD BE EMAILED IN READ ONLY PDF FORMAT (COMPRESSED FOLDER, IN ONE DOCUMENT, IF NOT, YOUR APPLICATION WILL BE DISQUALIFIED).