The National University of Lesotho
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POSITION: Assistant Registrar – AR
POST NO.: 0514
DEPARTMENT/SECTION: Thomas Mofolo Library
RESPONSIBLE TO: University Librarian
LOCATION: National University of Lesotho – Roma
Job Summary
The Assistant Registrar provides administrative support to the varying administrative and academic units of the University and supervises staff in his/her unit. This is the second level position for University academic administrators.
1. Duties and Responsibilities
1.1 Performs and monitors administrative activities, ensuring compliance with administrative procedures, policies, rules, regulations and statutes;
1.2 Supports the work of the library or any administrative unit in procuring, storing and providing records to relevant bodies of the University;
1.3 Services Boards, Committees and Commissions of the University as required by serving members with papers, taking minutes and taking action within stipulated time frames;
1.4 Assists the University Librarian in collecting reports from departments and disseminates all information to departments in a timely manner;
1.5 Develops and implements NUL policies and procedures as they relate to NUL Library and Information Services;
Assists in the development, management and monitoring of the budget;
1.6 Maintains confidentiality, security, and safety of office documents by establishing security procedures;
1.7 Manages physical and electronic records in collaboration with the relevant supervisors;
1.8 Supervises day to day activities of staff under his/her direct supervision in compliance with Human Resource policies and procedures;
Works with staff under his/her supervision to develop performance plans, provides ongoing coaching and feedback;
1.9 Assists in following up on all recruitment issues, ensuring that contract renewals at all levels are made in line with policies and procedures;
1.10 Assists in disciplinary processes as may be required in consultation with the Human Resources;
1.11 Reviews the efficiency of administrative procedures within the service units and recommends improvements;
1.12 Performs other related duties that may be assigned from time to time.
2.0 Knowledge, Skills and Abilities
2.1 Experience in working at senior levels for more than one immediate line manager at a time;
2.2 Excellent IT skills including a good knowledge of Library systems, MS Office packages, including Access to databases, customer information, and/or similar office activities;
2.3 Demonstrate excellent communication and literacy skills with abilities to communicate with a range of clients orally and in writing, and an ability to prepare reports, memoranda and correspondence related to work assignments;
2.4 Demonstrate an ability to plan time effectively and to organize oneself with forethought, showing meticulous attention to detail and self-management skills;
2.5 Have decision-making skills and the ability to solve problems, prioritize workload and work on own initiative;
2.6 Ability to determine the need to revise procedures and instructions and to draft changes;
2.7 Ability to compute mathematical data, compare data from a variety of sources for accuracy and completeness, identify discrepancies and make corrections required for management decisions;
2.8 Ability to maintain good working relationships with others.
3.0 Minimum Qualifications and Requirements
3.1 A Bachelor’s Degree in Administration, Education and Library related fields. A Master’s Degree will be an added advantage;
3.2 Three (3) years’ relevant work experience in an institution of higher learning;
3.3 Proven experience in staff supervision is required.
Remuneration
The University offers competitive salaries and other benefits commensurate with qualifications and experience.
Employment Type
Permanent and pensionable/ gratuitable for locals and two – year contract position for Non-Locals.
Information Required from Candidates
a) Signed application letters stating relevant qualifications and experience and provide other information that will assist the University to determine the candidate’s suitability for the position;
b) Applicants should quote the vacancy number of the post applied for;
c) Provide current CV’s (including telephone and e-mail contact details) and certified copies of educational certificates and transcripts;
d) Provide names and contact details of three (3) contactable professional referees;
e) Certified copy of an Identity Document.
Application Submission
All applications should be e-mailed to [email protected] and addressed to:
Director Human Resources
National University of Lesotho
Roma 180 – LESOTHO
Closing Date
The closing date for receiving full applications for the position is 04 February 2026.
Important Notice
ALL APPLICANTS WHO HAD APPLIED IN THE PREVIOUS ADVERTISEMENT (CLOSING DATE WHICH WAS 17 JUNE 2025), NEED NOT TO APPLY AGAIN.
NB
ALL THE ATTACHMENTS (APPLICATION LETTER, CV, CERTIFICATES, & ID) SHOULD BE EMAILED IN READ ONLY PDF FORMAT (COMPRESSED FOLDER, IN ONE DOCUMENT, IF NOT, YOUR APPLICATION WILL BE DISQUALIFIED).
Disclaimer
If you do not receive any response within three months after the closing date, you must consider your application unsuccessful.