Assistant Project Accountant at BCMCF Lesotho


KARABO EA BOPHELO at Baylor College of Medicine Children’s Foundation – Lesotho

The Baylor College of Medicine Children’s Foundation – Lesotho (BCMCFL), is the result of a public-private partnership between Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI) and the Government of Lesotho, and is a legal, non-profit/tax exempt organization registered in Lesotho. BCMCFL provides free paediatric and family-centred HIV and tuberculosis prevention, care, treatment and support, serving thousands of children and families affected by HIV, TB, or other child health conditions. Karabo ea Bophelo (KB) is a five-year USAID-funded activity to prevent new HIV infections and reduce vulnerability among orphans and vulnerable children (OVC) and adolescent girls and young women (AGYW) in Lesotho. All positions are based in Maseru, Lesotho on full-time, fixed term contracts.


Key Performance Areas:

  • Manage the Karabo ea Bophelo accounting system (SAP), including preparing vouchers/POs, preparing reconciliations, and generating reports as needed for monthly and ad hoc Project reporting, budgeting and forecasting
  • Responsible for regular data entry to the accounting system (SAP), preparing bank account reconciliation and resolving account variances in compliance with all US Government (USG) and BAYLOR/Karabo ea Bophelo financial Management and accounting policies and regulations
  • Responsible for processing expense reports, travel advances and terminal benefits
  • Responsible for processing vouchers, reviewing receipts and other supporting documentation to ensure accuracy for each payment
  • Responsible for ensuring prompt completion and approval of monthly timesheets for Project staff
  • Assist with the preparation of local staff payroll and accompanying benefit payments (e.g. tax, etc.) and ensure compliance with all Project legal requirements, including employee taxes and any other statutory payroll deductions
  • Ensure timely preparation of tax claims, tax returns and submission on monthly and annual basis
  • Ensure all financial transactions are completed with a high degree of accuracy, in full compliance with USG and BAYLOR/Karabo ea Bophelo requirements, and within established timelines
  • Assist in the analysis, development and documentation of internal processes and controls and ensure compliance with all USG and BAYLOR/Karabo ea Bophelo financial management and accounting policies and regulations
  • Reconcile and track outstanding advances, update inventory logs, monitor Project expenses, and track expenditures and accruals
  • Provide support and guidance to program and other administrative staff in accordance with BAYLOR/Karabo ea Bophelo Policies and procedures. Travel to various districts and training sites when required to provide training and workshop logistical, administrative, and financial support
  • Manage project petty cash.

Qualifications and Experience:

  • University degree in Accounting/Finance, Management or equivalent Experience and Skills
  • A minimum of 3 years of job-related experience. Previous experience in NGO environment is a plus. Similar experience in US funded project is desirable
  • Attention to details, accuracy, analytical and presentation skills
  • Good communication skills and a team player
  • Excellent written and spoken English language
  • Knowledge of accounting software (SAP) would be an advantage
  • Proficiency in computer application software and MS Office, such as Windows, Word, Excel
  • Basic experience and knowledge of Lesotho tax and labor law is a plus.

The above statements are intended to describe the general nature and level of work being performed.  They are not to be construed as an exhaustive list of all responsibilities, duties and skills of the advertised positions.

Performance Standard:

Quality of work as indicated by achievement of specific outputs detailed in the individual work plan.

Interested candidates must email applications, including CV and cover letter to [email protected] on or before Friday, 20th March 2020. Please quote the position applying for on the subject matter. Only shortlisted candidates will be contacted. Citizens and residents of Lesotho are strongly encouraged to apply.