Bureau of Statistics (BOS) will be conducting the 2019/2020 Agricultural Census in October 2020. The Census is a complex, large-scale operation that is usually undertaken once in every decade. It is one of the largest statistical data collections undertaken by Bureau of Statistics.
The Bureau of Statistics therefore invites medically and physically fit citizens of Lesotho under the age of 50 years to apply for the following temporary positions tenable in the ten (10) Districts of Lesotho:
MINISTRY: DEVELOPMENT PLANNING
DEPARTMENT : BUREAU OF STATISTICS
JOB TITLE: ASSISTANT PROCUREMENT OFFICER
GRADE : F
NO. OF POSTS : ONE (1)
RESPONSIBLE TO: PROCUREMENT OFFICER
DURATION : 150 DAYS
Job Summary
Under the general supervision of Finance Officer, the incumbent is responsible to implement processes, procedures and guidelines to ensure an efficient and effective stock systems.
KEY TASKS AND RESPONSIBILITIES
1.0 RECEIVING OF GOODS
1.1 Receives and inspects cartons, boxes and containers and check
items received against items ordered.
1.2 Notes shortages, damages or other deviations and notifies the
procurement Officer of such discrepancies.
2.0 INVENTORY MANAGEMENT
2.1 Records in a timely and accurate manner goods received,
receipts issued and details of storage for accountability.
2.2 Manages the input of data into the inventory module systems by
ensuring that all transactions are correctly posted on daily basis.
2.3 Maintain the unit’s records of a requisitions received and
maintains the registered files in respect of each procurement.
3.0 CHECKING STOCK BALANCES
3.1 Conduct sport check to ensure that stocks are well placed and tally
with information on the bin and ledger cards.
3.3 Prepares the stock-taking report to the procurement Unit for approval.
4.0 FACILITATE ACQUISITION AND PAYMENTS OF GOODS
4.1 Receives requisitions from end users to ensure that authority has
been granted.
4.4 Issues purchase orders to suppliers in order for goods to be
delivered.
4.5 Submits invoices to accounts department for payments.
JOB SPECIFICATION
Education and Experiences
Diploma in Purchasing and Supply (CIPS) Level Six (6).
Membership of any relevant professional body in procurement and supply chain management shall be an added advantage.
Other Relevant Knowledge
Knowledge of the Public Service Rules and Reg-t,lations. Knowledge of financial and Procurement Regulation.
RESPONSIBILITY
For work of others
The task requires great requirements resgorisibili for ensuring that Policy guidelines and procurement procedures are adhere to.
For resources controlled
The task requires great responsibility for the s.affaeepin_g of the government assets.
For safety of others
This is considered minimal
For effects of errors
The task requires accurate recording and reporting.
COMPLEXITY
Decision making
The task requires proven ability to make decision concerning the task and responsibilities of the incumbent.
Problem solving
The task requires proven skills and ability to solve problems at the workplace
Supervisions
The incumbent is accountable to the Assistant Procurement Officer and is guided by the Lesotho Constitution Public Service Act and associated
regulations and the Public Procurement Regulation 2007.
Change management
The task requires a proven or potential ili
improvements in a results focused environment
Knowledge management
The incumbent is to ensure that knowledge shared and utilized to the benefits of all,
Dexterity
This is considered minimal.
Contacts
deliver change and continuous
‘nfnrmation is recorded,
The incumbent is required to maintain regular professional contact with the Assistant Procurement Officer and user divisions.
Mental efforts
The job requires a good mental effort when dealings with all activities.
Physical efforts.
A degree of physical strength will be required to load and unload trucks to move and store goods.
Emotional efforts
The job requires the incumbent to be able to solve work-related and other problems or to know when to seek the advice of the Assistant Procurement Officer or other Senior Staff as appropriate.
Unfavourable working condition
This is considered minimal.
Hazards
This is considered minimal. However, there are potentials hazards in a stores environment and the incumbent must be aware of these hazards and take appropriate action to minimize risk his/her self and to others
HOW TO APPLY:
Application form coupled with certified copies of educational certificates (with contact numbers written on the application form), certified National ID should be hand delivered to District Bureau of Statistics offices and SOS headquarters in Maseru. The application forms (GP 103) are available in all Statistics Offices. The closing date for submission of applications is 20th AUGUST, 2020.
Only successful candidates will be contacted.