The Kingdom of Lesotho
Ministry of Agriculture, Food Security and Nutrition
Wool and Mohair Value Chain Competitiveness Project
The Government of the Kingdom of Lesotho through the Ministry of Agriculture, Food Security and Nutrition (MAFSN) has just started implementation of the Wool and Mohair Value Chain Competitiveness Project (WaMCoP), which is a 7 years project that covers the 10 districts of Lesotho. The project is financed by the Government of Lesotho, International Fund for Agricultural Development (IFAD), OPEC Fund for International Development, Global Environment Facility and beneficiary’s contributions. The projects overall goal is to increase the economic and climate resilience of wool and mohair value chain stakeholders, with emphasis on wool and mohair farmers’ livelihoods, including women and youth. The MAFSN has established the key positions of the project coordination unit and would like to make a call to the relevant professionals for the following additional positions.
Position: Assistant Procurement Officer
Report to: Procurement and Contracts Manager
Duty Station: Maseru
Number of positions: 1
Job Summary:
Under the supervision of Procurement and Contracts Manager, the Procurement Assistant will be responsible for assisting with planning, coordinating, executing and delivering project procurement function consistent with the agreed project procurement arrangement with quality and efficiency. The project follows IFAD Procurement Guidelines and procedures as stated in the Financing Agreement.
Duties and responsibilities
- Ensure that the procurement function is delivered with the agreed requirements, and procedures stipulated in the agreements entered in by the Government of Lesotho and IFAD.
- Assist in the compilation of the requirements of different user departments to enable preparation of annual procurement plans
- Prepare bidding documents, evaluation reports and draft contracts using IFAD standard bidding documents;
- Prepare procurement plan and Uploads all procurement documents in the OPEN system for IFAD review and keeping the Contract Monitoring Tool updated;
- Participate in relevant tender committee meetings and assist with the preparation of committee reports;
- Solicit quotations from Suppliers for national and international shopping procurement methods;
- Prepare advertisements for the local and international newspapers pertaining to active procurement activities;
- Support safekeep and confidentiality of all procurement documents, including bids/quotations/proposals received, various securities.
- Take part in evaluation of quotations /bids and prepare draft evaluation reports for review by the Procurement and Contracts Manager;
- Fill in the requisition forms and initiate preparation of purchase orders to commence contractual relationship with the selected Supplier;
- Inspect the goods delivered in consultations with the user department to ensure that the supplier has satisfied its contractual obligations, and the goods delivered are in accordance with the agreed specifications;
- Keep track of various contractual deliverables from the suppliers/contract/consultants and send reminder as needed
- Guide the user departments on how to prepare terms of reference for consultancy services;
- Track payment to suppliers/contract/consultant against all contracts and follow up on delays in payments
- Maintain the contract register and regularly update the same with monitoring data on progress of all contracts;
- Liaise with user departments, bid evaluation committees, procurement staff of MAFSN and other stakeholders for smooth conduct of procurement functions
- Participate in procurement audits and reviews of the Project;
Qualification and Experience
Degree in Business Management Studies/ Business Administration/ Supply Chain Management/ Procurement. CIPS Advanced Diploma Certificate is an added advantage
Have a minimum of 3 years dealing with procurement of civil works, goods, and services, and award of contracts.
Skills and Competencies
- Planning and organizing skills
- Effective Communication & negotiation skills
- Results oriented
- A high level of interpersonal skills and ability to work with teams.
Mode and Duration of Contract
The duration of the assignment will be three years, renewable depending on satisfactory performance.
SUBMISSION
Interested candidates’ applications should be accompanied by detailed CVs, certified copies of national identity document, educational certificates and transcripts and be delivered to the address below not later than 18 April 2025 At 16:00hrs
The Director Human Resources
Ministry of Agriculture, Food Security and Nutrition
80 Constitution Road
P.O. Box 24
Maseru 100
Only shortlisted candidates will be notified.