MINISTRY OF ENERGY
CIRCULAR NOTICE NO. 1 OF 2025
Reference: MOE/CIR/1
Applications are invited from suitably qualified local candidates for the following vacant positions tenable at the Ministry of Energy.
ASSISTANT PERSONAL SECRETARY
Department: Administration & Energy
Job Title: Assistant Personal Secretary
Grade: D
Responsible To: Personal Secretary
No. of Positions: Two (2)
Main Duties
1. Typing Production
1.1 Reviews drafts to ensure correctness of reference numbers.
1.2 Types classified and urgent documents, ensuring urgency and confidentiality.
1.3 Types reports, letters, savingrams, memos, and minutes in a legible format.
1.4 Photocopies and duplicates classified documents for distribution.
1.5 Binds reports and distributes them as necessary.
1.6 Files copies of typed correspondence for record-keeping.
2. Office Administration
2.1 Checks office equipment in the typing pool and recommends service or replacement to ensure continuity.
2.2 Prepares and submits stationery requisitions regularly to ensure availability of supplies.
2.3 Receives and assists visitors as necessary to minimize interruptions in the supervisor’s work.
3. Preparation of Meetings
3.1 Arranges meetings as assigned by the supervisor to facilitate attendance and availability of essential requirements.
3.2 Takes minutes during administrative meetings and distributes them to members for their records.
4. Supervision of Typists
4.1 Assigns work to typists in the typing pool to ensure even workload distribution.
4.2 Guides typists and checks their work regularly to maintain quality.
4.3 Performs other related duties as may be assigned due to the service demands.
Entry Requirements
Direct Entry:
- Diploma in Secretarial Studies from a recognized institution.
- Typing speed of 45 words per minute (wpm).
OR
By Promotion:
- Typing speed of 45 wpm.
- Two (2) years of experience in secretarial duties and office procedures.
- Certificate in Word Processing.
Application Instructions
Applications should be made on G.P. 103 forms for job seekers or G.P. 104 forms for serving officers, accompanied by:
- Certified copies of educational certificates and transcripts,
- Certified copy of National Identity Document (ID),
- Council on Higher Education (CHE) certificate of verification (for degree holders and above).
Applications should be addressed to:
The Principal Secretary
Ministry of Energy
P/Bag A91
Maseru 100
OR
Hand deliver to the Human Resource Office, Ministry of Energy, Room 330, Maseru.
Closing Date: Not later than 3rd November 2025