Ministry of Law and Justice
External Circular No. 6 of 2025
Ref: LCA/CIR/4
Applications are invited from suitably qualified local candidates for the following vacant position tenable at the Ministry of Law and Justice.
DEPARTMENT: Civil and Criminal
JOB TITLE: Assistant Personal Secretary (2)
GRADE: D
STATION: Maseru & Mohale’s Hoek
RESPONSIBLE TO: Personal Secretary
MAIN DUTIES
1. TYPING PRODUCTION
1.1. Reviews drafts to ensure correctness of reference numbers.
1.2. Types classified and urgent documents, as assigned, to accord urgency and confidentiality.
1.3. Types ordinary reports, letters, Savingrams, memos, and minutes to put written communication into a legible presentation.
1.4. Photocopies/duplicates classified documents assigned for wide distribution.
1.5. Files, binds reports, and distributes as necessary for information.
1.6. Copies typed correspondence for record.
2. OFFICE ADMINISTRATION
2.1. Checks all office equipment in the typing pool and recommends service and replacement as and when necessary to ensure continuity of typing pool services.
2.2. Prepares and submits on a regular basis stationery requisitions to the Stores to ensure availability of the necessary supplies.
2.3. May receive visitors, interview them, and assist them as necessary to minimize interruptions in the supervisor’s work.
3. PREPARATION OF MEETINGS
3.1. Arranges meetings as assigned by supervisor to facilitate attendance and availability of essential requirements.
3.2. May take minutes during administrative meetings and distribute them to members for their records.
4. SUPERVISION OF TYPISTS
4.1. Assigns work to Typists in the typing pool for even work distribution.
4.2. Guides Typists and regularly checks their work to maintain quality of their output.
4.3. Performs any other related duties as may be assigned due to the demand of the service.
ENTRY REQUIREMENTS
Direct Entry
- Diploma in Secretarial Studies from a recognized Institution.
- Typing Speed of 45wpm.
OR
By Promotion of a Serving Typist with the following:
- Two (2) years’ experience in Secretarial duties and office procedures.
- Certificate in Word Processing.
Application Guidelines
Applications should be made on the relevant forms:
- G.P. 103 for job seekers.
- G.P. 104 for serving officers.
Applications must include:
- Certified copies of educational certificates and transcripts.
- Certified copy of National Identity Document (ID).
Addressed to:
The Principal Secretary
Ministry of Law and Justice
P.O. Box 33
Maseru 100
OR
Hand deliver to one of the following:
- Law Office: Human Resources Office, Qhobosheaneng Office Complex, Phase 1, Room 065B
- Justice Office: Human Resources Office, Old Justice Building, Parliamentary Road (Opposite Tourist Board and DCEO)
- Government Printing: Human Resources Office, Industrial Area Station
Closing Date: 26th September 2025