Applications are invited from suitably qualified local candidates for the following positions tenable in the Ministry of Education and Training:
DEPARTMENT: INSPECTORATE
POSITION TITLE : ASSISTANT PERSONAL SECRETARY TWO (2)
GRADE : D (M 76 116- 88 284 P/A)
Job Summary
Under the general supervision of the regional Inspector, the incumbent is responsible for typing production, office administration and preparations for meetings
Main Duties
- Typing Production
1.1 Reviews drafts to ensure correctness of reference numbers’
1.2 Types classified and urgent documents, as assigned to accord urgency and confidentiality.
1.3 Types ordinary reports, letters, savingrams, memos, minutes and written communication into legible presentation.
1.4 Photocopies/duplicates classified documents assigned for wide distribution.
1.5 Binds reports and distributes as necessary for information.
1.6 Files copies of typed correspondence for record
- Office Administration
2.1 Checks all office equipment in the typing pool and recommends service and replacement and when necessary to ensure continuity in the typing pool service;
2.2 Prepares and submits on a regular basis stationery requisitions to the stores section to ensure availability of the necessary supplies.
2.3 Receives visitors and interviews them and assists them as
necessary to minimize interruptions in the supervisor’s work.
- Preparation of Minutes
3.1 Arranges meetings as assigned by supervisor to facilitate attendance and availability of essential requirements.
3.2 May take minutes during administrative meetings and distributes them to members for their record.
- Supervision of Typists
4.1 Assigns work to Typists in the typing pool for even work distribution.
4.2 Guides Typists and regularly checks their work to maintain quality.
Job Specification
Direct Entry
-Diploma in Secretarial Studies from a recognized institution
OR
-Typing speed of 45 WPM
-4 years’ experience in Secretarial duties and office procedures
In-Service
-By promotion of a serving typing with the following qualifications.
-5 years’ experience in secretarial duties and office procedures and certificate in Word-processing
Applications on the relevant forms G.P. 104 for serving officers and G.P. 103 for job seekers, duly accompanied by certified copies of educational certificates, performance appraisal forms transcripts, diplomas etc. must be addressed to:
The Principal Secretary
Ministry of Education and Training
P. O. Box 47
Maseru – 100
Not later than 23rd August, 2018