MINISTRY OF EDUCATION AND TRAINING
EXTERNAL CIRCULAR NOTICE No. 12 of 2025
REF: ED/A/31
JOB TITLE: Assistant Personal Secretary
GRADE: D
NO. OF POSITIONS: One (1) Position
RESPONSIBLE TO: Director NFE
JOB SUMMARY
Under the general supervision of the Director – NFE, the incumbent is responsible for typing production, office administration, and preparations for meetings.
MAIN DUTIES
- Typing Production
1.1 Reviews drafts to ensure correctness of reference numbers
1.2 Types classified and urgent documents, as assigned to accord urgency and confidentiality
1.3 Types ordinary reports, letters, savingrams, memos, minutes, and written communication into legible presentation
1.4 Photocopies/duplicates classified documents assigned for wide distribution
1.5 Binds reports and distributes as necessary for information
1.6 Files copies of typed correspondence for record - Office Administration
2.1 Checks all office equipment in the typing pool and recommends service and replacement when necessary to ensure continuity in the typing pool service
2.2 Prepares and submits on a regular basis stationery requisitions to the stores section to ensure availability of the necessary supplies
2.3 Receives visitors and interviews them and assists them as necessary to minimize interruptions in the supervisor’s work - Preparation of Minutes
3.1 Arranges meetings as assigned by supervisor to facilitate attendance and availability of essential requirements
3.2 May take minutes during administrative meetings and distributes them to members for their record - Supervision of Typists
4.1 Assigns work to Typists in the typing pool for even work distribution
4.2 Guides Typists and regularly checks their work to maintain quality
JOB SPECIFICATION
Direct Entry
• Diploma in Secretarial Studies from a recognized institution
OR
• Typing speed of 45 WPM
• 4 years’ experience in Secretarial duties and office procedures
In-Service
• By promotion of a serving typist with the following qualifications:
• 5 years’ experience in secretarial duties and office procedures
• Certificate in Word-processing
Applications must be submitted using the relevant forms:
- G.P 104 for serving officers
- G.P 103 for job seekers
Each application must be accompanied by:
- Certified copies of educational certificates
- Certified copy of ID
- Performance appraisal forms (for serving officers)
- Transcripts, diplomas, and other relevant documents
Address applications to:
PRINCIPAL SECRETARY
Ministry of Education and Training
P.O. Box 47
MASERU – 100
Important Note:
The Ministry of Education and Training operates across all ten districts of the country. Applicants should be aware that deployment may occur in any of these districts.
Deadline: Not later than 25th August, 2025