MINISTRY OF EDUCATION AND TRAINING
EXTERNAL CIRCULAR NOTICE No: 23 of 2025
REF: ED/A/30
Applications are invited from suitably qualified local candidates for the following position tenable in the Ministry of Education and Training:
JOB TITLE: Assistant Personal Secretary
Grade: D
Number of Positions: One (1)
Responsible To: Manager ECCD
JOB SUMMARY
Under the general supervision of the Manager ECCE, the incumbent is responsible for typing production, office administration, and preparation for meetings.
MAIN DUTIES
1. Typing Production
1.1 Reviews drafts to ensure correctness of reference numbers
1.2 Types classified and urgent documents with appropriate urgency and confidentiality
1.3 Types ordinary reports, letters, savingrams, memos, minutes, and other written communication
1.4 Photocopies/duplicates classified documents for wide distribution
1.5 Binds and distributes reports as necessary
1.6 Files copies of typed correspondence for record-keeping
2. Office Administration
2.1 Checks all office equipment in the typing pool and recommends servicing or replacement
2.2 Prepares and submits regular stationery requisitions to ensure availability of supplies
2.3 Receives and interviews visitors, assisting them to minimize interruptions to the supervisor
3. Preparation of Minutes
3.1 Arranges meetings as assigned by the supervisor
3.2 May take minutes during administrative meetings and distribute them to members
4. Supervision of Typists
4.1 Assigns work to typists in the typing pool for balanced workload distribution
4.2 Guides typists and regularly checks their work to maintain quality
JOB SPECIFICATION
Direct Entry
- Diploma in Secretarial Studies from a recognized institution
OR - Typing speed of 45 WPM
- Four (4) years’ experience in secretarial duties and office procedures
In-Service
- Promotion of a serving typist with:
- Five (5) years’ experience in secretarial duties and office procedures
- Certificate in Word Processing
APPLICATION INSTRUCTIONS
Applications on the relevant forms:
- G.P 104 for serving officers
- G.P 103 for job seekers
Must be accompanied by:
- Certified copies of educational certificates
- Identity document (ID)
- Performance appraisal forms (for serving officers)
- Transcripts, diplomas, etc.
Applications must be addressed to:
Principal Secretary
Ministry of Education and Training
P.O. Box 47
Maseru 100
IMPORTANT NOTE
The Ministry of Education and Training operates in all ten districts of the country. Applicants should therefore be aware that they may be deployed in any of the ten districts.
Deadline for submission: 15th October 2025