Applications are invited from suitably qualified local candidates for the following positions tenable in the Ministry of Education and Training:
ASSISTANT PERSONAL SECRETARY GRADE D (1) ONE POSITION
JOB SUMMARY
Under the general supervision of the appropriate authority, the Assistant Personal Secretary is responsible for typing production, office administration and preparation of meetings.
MAIN DUTIES
1.0 TYPING PRODUCTION
1.1 Reviews drafts to ensure correctness of reference numbers
1.2 Types, classified and urgent documents, as assigned to accord urgency and confidentiality
1.3 Types, ordinary reports, letters, savingram, memos and minutes written communication into a legible presentation
1.4 Photocopies/duplicates classified documents assigned for wide distribution
1.5 Binds reports and distributes as necessary for information
1.6 Files copies of typed correspondence for record
2.0 OFFICE ADMINISTRATION
2.1 Checks all office equipment in the typing pool and recommends service and replacement as and when necessary to ensure continuity in the typing pool service.
2.2 Prepares and submits on regular basis stationery requisitions to the stores to ensure availability of the necessary supplies.
2.3 Receives visitors, interviews them and assist them as necessary to minimize interruptions in the supervisors’ work.
3.0 PREPARATION OF MEETINGS
3.1 Arranges meetings as assigned by supervisor to facilitate attendance and availability of essential requirements.
3.2 May take minutes during administrative meetings and distributes them to members for their record.
4.0 SUPERVISION OF TYPISTS
4.1 Assigns work to typists in the typing pool for even work distribution.
4. 2 guides Typists and regularly checks their work to maintain quality of their output.
5.0 Perfoiiiis any other related duties as may be assigned due to the demand of the service.
JOB SPECIFICATION DIRECT ENTRY
Diploma in Secretarial Studies from recognized institution
OR
Typing Speed of 50 WPM
5 years experience in secretarial duties and office procedures and certificate in word — processing.
IN-SERVICE ENTRY
– By promotion of a serving Typist with the following Typing speed of 45 WPM
– 5 years’ experience in secretarial duties and office and procedures —and certificate in word-processing.
Applications on the relevant forms G.P. 104 for serving officers and G.P. 103 for job seekers duly accompanied by certified copies of educational certificates, ID, performance appraisal forms (for serving officers), transcripts, diplomas etc. must be addressed to:
THE PRINCIPAL SECRETARY
MINISTRY OF EDUCATON AND TRAINING
P. O. BOX 47
MASERU — 100
Not later than 4th June, 2022