Assistant Human Resources Officer

2805

POST NO: 1020 – ASSISTANT HUMAN RESOURCES OFFICER (PMS COORDINATOR)

Applications are invited from suitably qualified candidates for the position of Assistant Human Resources Officer in the Department of Human Resources.

RESPONSIBLE TO:
Director Human Resources

QUALIFICATIONS:
EDUCATIONAL BACKGROUND AND EXPERIENCE:
-BA Human Resources Management or Related Fields

OTHER NECESSARY KNOWLEDGE AND/OR EXPERTISE:
-3 years of professional experience in HRM
functions.
-Knowledge of labour laws governing the country
-Computer skills at a highly proficient level
-Skills in database management
-Organizational skills
-Ability to multi task
-Ability to identify and resolve problems at a timely manner
-Written and oral communication skills
-Ability to take minutes, write proposals and prepare reports
-High level of confidentiality is required.

PURPOSE OF THE JOB:
The purpose of this position is to ensure support the faculties and departments by providing human resources services promptly, and to ensure compliance on all the national and international labour laws.

JOB SUMMARY

Responsibility of the incumbent will include the following to; implement leave management policy, implement HR policies, principles and procedures, facilitate recruitment, coordinate performance management system for NUL and attend to administrative activities
MAIN DUTIES AND RESPONSIBILITIES

To Implement Leave Management Policy
1.1To encourage implementation of leave roosters (departments/faculties)
1.2To reduce the leave bill annually for departments/faculties
1.3To develop monthly leave report

To Implement HR Policies, Principles and Procedures
2.1 To make an input in review/development of HR policies & procedures recruitment, housing, remuneration & benefits, PMS, training policies etc.
2.2 To guide departments/faculties on implementation of policies & procedures
2.3 To make an input in development/review of tools(forms) for the policies
2.4 To provide professional HR support to faculties/departments

To Facilitate Recruitment Processes
3.1 To advice the departments/faculties in relation to their vacancies, and the current strategic plan
3.2 To ensure involvement of faculties/departments in recruitment for purposes of transparency
3.3 To ensure use of less costly advertisements (websites etc.)
3.4 To ensure proper documentation of applicants’ analysis
3.5 To ensure that reference checks and qualification verifications are done before placement of newly recruited candidates
3.6 To facilitate orientation for all newly recruited staff members
3.7 To ensure development of recruitment reports after every completed recruitment process

To Coordinate Performance Management System at NUL
4.1 To make inputs in review/development of the PMS guidelines
4.2 To make an input in review/development of PMS policy
4.3 To ensure training/refresher trainings for NUL on PMS
4.4 To assist Deans/Directors on PMS issues when need arises
4.5 To make suggestions on review/development of PMS tools (forms, work plan forms etc.)
4.6 To give guidance to different groups during the development of annual work plans
4.7 To make recommendations to Director Human Resources regarding performance assessments submitted
4.8 To form an opinion on PMS submissions timely
4.9 To assist faculties/departments in developing improvement plans where necessary

To Attend to Administrative Activities
5.1 To attend SMT, ASAC, NASAC and any other meetings as instructed
5.2 To make inputs in departmental budgets
5.3 To act at senior positions whenever instructed
5.4 To participate in NUL projects
5.5 To attend to salary advances as requested
5.6 To update Human Resource Information System
5.7 To ensure compliance with CHE standards

KEY PERFROMANCE AREAS (KPA):

  • Developed recruitment reports
  • Developed annual operational plan
  • Developed grievance & disciplinary reports
  • Developed monthly, quarterly and annual reports
  • Developed/reviewed assessment tools
  • Updated human resource information
  • Developed training schedules

KEY PERFORMANCE INDICATORS (KPI):

  • Availability of recruitment reports
  • Availability of modified/reviewed assessment tools
  • Availability of annual operational plan
  • Availability of training schedule
  • Availability of updated human resource information

Remuneration:
The University offers competitive salaries and other benefits commensurate with qualifications and experience.

Employment Type:
Permanent and pensionable/gratuitable terms for Locals, and two Years’ Contract for Non-Locals

Information Required from Candidates:
a) Application letters should state relevant qualifications and experience and provide other information that will assist the University to
determine the candidate’s suitability for the position.
b) Applicants should quote the vacancy number of the post applied for;
c) Provide current CV’s (including telephone and e-mail) and certified
copies of educational certificates and transcripts.
d) Provide names and contact details of three (3) professional referees
e) Certified copy of an Identity Document

The closing date for receiving full applications for the position is 8th
October, 2020.

The applications should be emailed to [email protected]

DISCLAIMER: If you do not receive any response within three months after the closing date, you must consider your application unsuccessful.

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