Assistant Finance Officer-Contracts, Grants & Projects x11 at SADC

4783
CompanySouthern African Development Community
Reference #SADC/06/2019
Published16/04/2019
Contract TypeContract
4 Years
Salary$ 31,134.00 – 31,134.00 Annually
LocationGaborone, South East, Botswana
IntroductionPurpose of the job

•Support the Finance Officer in the financial administration accounting and reporting of project funds managed by the Secretariat
•The Assistant Finance Officer (AFO) will work under supervision of the Finance Officer-Grants, Contracts & Projects to be responsible for assisting to coordinating project financial management processes in line with SADC financial management policy and procedures and aligned to the requirements of the ICPs. He/She will also support with project procurement services and audit including correspondence with the ICPs/Donors on related finance and budget tasks
Job FunctionsFinance
IndustriesRegional Development
SpecificationDuties and Responsibilities; 

Budgeting and Control
•Collaborate with the Finance Officer in the annual budget setting exercise by provide support and guidance to project officers and consolidating the budget figures

Budget & Expenditure Control
•Support the Finance Officer in undertaking budget and expenditure control on projects
•Review all new project commitments and check if they are only made against budgeted appropriations. Report exceptions to the Finance Officer
•reports to SADC Institutions and Member States
•Check payment requests against supporting documents and ensure they comply with the relevant conditions and rules of the donor/s agreement to be eligible for disbursements
•Assist in investigate variances and discuss with project owners of potential overspent above approved budget and seek justifications

Accounting
•Retention (filing) of all accountable documentation to secure unqualified audit report
•Issue Monthly and Annual Projects Trial Balance and Draft Reporting Pack along with supporting schedules
•Financial services processed and products delivered in accordance with regulatory requirements and supporting documentation retained
•Prepare expenditure justifications/ commitment documents;
•Process payments /disbursements for goods and services
•Prepare financial reports, income and expenditures incurred by projects, perform relevant analysis and reconciliations to ensure completeness and accuracy, and submit to the Finance Officer for review.
•Assist in providing relevant financial reports and analysis requested by donors and management
•Monitor of expenditure incurred by Grantees/Sub Recipients where applicable and report to the Finance Officer
•Provide relevant information for audit and clear audit queries

Cash Management & Control
•Review for project expenditures, ensure payment requests and supporting documents comply with the relevant conditions and rules of the donor/s agreement to be eligible for disbursements
•Prepare bank reconciliations and related schedules
•Prepare monthly cash flow reconciliations and forecasts and submit to the Finance Officer.
•Analyse project expenditures, ensure payment requests and supporting documents comply with the relevant conditions and rules of the donor/s agreement to be eligible for disbursements. Report any exception to the Finance Officer

Internal Controls
•Understand contractual requirements of donors regarding internal controls around project financial management and ensure these are effectively implemented Promptly report exceptions to the Finance Officer
• Assist to implement auditor recommendations for better financial controls 
•Maintain and update the Risk Register, implement mitigating measures and report of progress and effectiveness
RequirementsPosition Requirements

Qualifications

•A minimum of Bachelor’s Degree in Accounting, Finance, business management.
•Studying a professional accountancy certification such as ACCA, CIMA, ICAEW, ICAS, ACPA or equivalent

Professional Certification:

•Exposure to professional financial management, accounting and audit training e.g. ACCA, CA, CIMA, CPA or equivalent.

Specialised Knowledge

•Member of an internationally recognised accounting body such as ACCA, CIMA, ICAEW, ICAS, ACPA or equivalent;
•Knowledge of SADC development issues
Proficient in the use of computers and computer software relevant to financial management.

Experience 

At least 4 years of work experience in financial management within a public or private sector, regional or international organization

Skills Requirements

•Communication and presentation skills
•Conflict management skills
•Decision-making skills
•International relations skills
•Interpersonal skills
•Negotiation, persuasion, networking and relationship building 
•Organisational skills (planning, budgeting, work prioritisation, time management)
•Problem-solving skills

Competency Requirements


•Capable of maintaining quality whilst working under pressure and adhering to deadlines
•Customer focused
•Decisive
•Organisational awareness with an understanding of how to engage the organisation to get things done 
•Maintain confidentiality and is respectful of sensitive situations 
•Professionalism and adherence to good work ethics
•Resilience and personal drive, self-motivation
•Results and performance drivenPolitically savvy i.e. identify internal and external politics that impact the Secretariat’s work, and act accordingly
•Professionalism and adherence to good work ethics
•Question conventional approaches and encourage new ideas and innovations for progress
•Resilience and personal drive, self-motivation
•Results and performance driven
•Visionary, thinks and acts strategically
Job Closing Date26/04/2019

Apply here!

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