Organizational Setting
The FAO Country Office in Lesotho is headed by the FAO Representative, and assists the Government of Lesotho to develop policies, programmes and projects to achieve food security and reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.
The post is located in the FAO Country Office in Maseru, Lesotho
Reporting Lines
The NPO (Administration) reports to the FAO Representative
Technical Focus
Programme administration and financial management, including accounting and personnel administration
Key Results
Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.
Key Functions
• Provides support in the areas of administration including personnel, finance and budgetary control;
• Maintains all financial records and monitoring systems of the office and assists with monitoring of various accounts; supervises and/or maintains imprest accounts; ensures that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent; and reports variations from budgets;
• Supervises the administrative team;
• Assisting with organizing and/or retrieving, entering, selecting and analysing data from a wide variety of sources, including FAO’s corporate systems;
• Prepares financial and administrative correspondence for the office, including the personnel administration, processing of payments in accordance established rules; maintains a filing system; and ensures that an appropriate paper trail with key documentation is archived.
• Assists with the preparation of recurring reports on programme, project and office accounts; provides support in the preparation of reports for budget planning, audits and other related requests; and liaises with local banks and financial institutions;
• Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained;
• Ensures the compliance with the Organization’s security guidelines (Minimum Operational Security Standards ‘ MOSS).
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• National of Lesotho
• Advanced university degree in a field related to business or public administration
• One year of relevant experience in office management, administration, accounting and/or audit, budget or finance
• Working knowledge (Level C) of English
• Working knowledge of the local language (if not English, French, Spanish, Arabic, Russian or Chinese)
Competencies
• Results Focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge sharing and continuous improvement
Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions is desirable
• Extent and relevance of experience in the field of office management and administration including supervisory experience
• Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures
• Extent of knowledge of FAO’s corporate systems and data base, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset
• Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field
HOW TO APPLY
• To apply, visit the recruitment website at Job at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills;
• Candidates are requested to attach a letter of motivation to the online profile;
• Once your profile is completed, please apply and submit your application;
• Your application will be screened based on the information provided on your online profile;
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
• Incomplete applications will not be considered;
• Only applications received through the FAO recruitment portal will be considered;
• We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: [email protected]
Closing date: 20 May 2021