Applications are invited from suitably qualified local candidates for the following vacant positions tenable at the Ministry of Justice and Law (LAW OFFICE).
DIVISION : CIVIL
JOB TITLE : ASSISTANT EXECUTIVE OFFICER
GRADE : C
NO. OF POSTS ONE (1)
RESPONSIBLE TO : REGISTRY SUPERVISOR
JOB SUMMARY
Under the supervision of the Registry Supervisor, the Assistant Executive Officer will provide guidance in implementation of the procedures and guidelines for smooth running of Records office.
MAIN DUTIES
- Monitors activities of records office
Keeps closed files properly
- Dispatched mail to the relevant officer.
- Marks the files to action officers.
Maintains file movement cards to keep track of all distribution of files to action officers. - Monitors classification and registration of correspondence.
- Updates filing index.
- Disposes records in accordance with procedures in practice.
- Monitors file security
Recalls all files from action officers.
- Locks files in the filing cabinets.
- Provides safety of confidential correspondence.
JOB SPECIFICATION
COSC/LGCSE PLUS Certificate in Records Management
OR
GCE with 3 years working experience
Applications on relevant forms, G.P. 103 for job seekers and G.P. 104 for serving officers, accompanied by certified copies of Educational Certificates or transcripts should be hand delivered to Qhobosheaneng Office Complex Phase 1 Room 065 B.
Please note that all applications should be accompanied by a certified copy of National IDENTITY DOCUMENT (ID)
Not later than 23rd July 2021.