Ministry of Law and Justice
External Circular No. 6 of 2025
Ref: LCA/CIR/4
Applications are invited from suitably qualified local candidates for the following vacant position tenable at the Ministry of Law and Justice.
POSITION: ASSISTANT EXECUTIVE OFFICER (2)
Grade: C
Station: Legal Aid and Civil
Responsible to: Legal Aid Officer and Executive Officer
MAIN PURPOSE
To provide guidance in implementation of the procedures and guidelines for smooth running of the records office.
MAIN DUTIES
1. Monitors Activities of Records Office
- Keeps closed files properly.
- Dispatches mail to the relevant officer.
- Marks the files to action officers.
- Maintains file movement cards to keep track of all distribution of files to action officers.
- Monitors classification and registration of correspondences.
- Updates filing index.
- Disposes records in accordance with procedures in practice.
2. Monitors File Security
- Recalls all files from action officers.
- Locks files in the filing cabinets.
- Provides safety of confidential correspondences.
JOB SPECIFICATION
Education and Training
- COSC/GCE plus Certificate in Records Management
Working Experience
- Three (3) years working experience in the field of Records Management
Application Guidelines
Applications should be made on the relevant forms:
- G.P. 103 for job seekers.
- G.P. 104 for serving officers.
Applications must include:
- Certified copies of educational certificates and transcripts.
- Certified copy of National Identity Document (ID).
Addressed to:
The Principal Secretary
Ministry of Law and Justice
P.O. Box 33
Maseru 100
OR
Hand deliver to one of the following:
- Law Office: Human Resources Office, Qhobosheaneng Office Complex, Phase 1, Room 065B
- Justice Office: Human Resources Office, Old Justice Building, Parliamentary Road (Opposite Tourist Board and DCEO)
- Government Printing: Human Resources Office, Industrial Area Station
Closing Date: 26th September 2025