Salary: R376 596 per annum (Excluding benefits)
A Grade 12 certificate plus a Recognized Bachelor’s Degree/Diploma in Office
Administration/Public Administration/Records Management plus a minimum of 3
years’ relevant work experience.
Knowledge of Departmental policies, PFMA, other Financial Management and
associated prescripts, inter-governmental relations, Public service and
departmental procedures and prescripts, and technical fields in the
administration, records management and executive support services.
Sound organising and planning, analytical thinking and expert level of computer
literacy in the latest Microsoft Office 2013 or 16 software (additional software will
Typing Speed of approximately 35-40 words per minute.
Excellent communication, interpersonal and writing skills.
Patience, meticulousness, problem solving, strong organizer.
Ability to work individually and in a team, effectively with stakeholders at various
levels and under extreme pressure.
Proactive approach to meeting deadlines and delivering results with limited
The official should be willing to work away from the office and after hours when
Render Records Management and Administrative Support Services in the office of
the DG and perform the following key functions:
o Ensure that the switch from paper to electronic submission processing are
adhered to for record keeping purposes;
o Render administrative document management and executive support
services to the DG;
o Enquiry and Correspondence management (telephonic, physical, electronic
and hard copy);
o Ensure that Financial, Legal and administrative requirements and
regulations are complied with;
o Ensure Data Capturing, Data protection and classification of records are
o Provide training to staff wo require access or have responsibility to
maintain Electronic records;
o Receive correspondence, acknowledge receipt, analyse and determine
o Assist in the creation and updating of Standard Operating Procedures and
directives to ensure compliance and that control measures are sufficiently
implemented which should operate within the existing Electronic
Document Management and Tracking system;
o Initiate EDMS referral workflow, maintain referral/ correspondence
o Process approved documentation;