Assistant Director Administration: Office of the Director-Ge…

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Assistant Director Administration: Office of the Director-General (COO 20/2019)

Salary: R376 596 per annum (Excluding benefits)

Centres: Pretoria

Requirements:

A Grade 12 certificate plus a Recognized Bachelor’s Degree/Diploma in Office

Administration/Public Administration/Records Management plus a minimum of 3

years’ relevant work experience.

Knowledge of Departmental policies, PFMA, other Financial Management and

associated prescripts, inter-governmental relations, Public service and

departmental procedures and prescripts, and technical fields in the

administration, records management and executive support services.

Sound organising and planning, analytical thinking and expert level of computer

literacy in the latest Microsoft Office 2013 or 16 software (additional software will

be advantageous).

Typing Speed of approximately 35-40 words per minute.

Excellent communication, interpersonal and writing skills.

Patience, meticulousness, problem solving, strong organizer.

Ability to work individually and in a team, effectively with stakeholders at various

levels and under extreme pressure.

Proactive approach to meeting deadlines and delivering results with limited

supervision.

The official should be willing to work away from the office and after hours when

required.

Duties:

Render Records Management and Administrative Support Services in the office of

the DG and perform the following key functions:

o Ensure that the switch from paper to electronic submission processing are

adhered to for record keeping purposes;

o Render administrative document management and executive support

services to the DG;

o Enquiry and Correspondence management (telephonic, physical, electronic

and hard copy);

o Ensure that Financial, Legal and administrative requirements and

regulations are complied with;

o Ensure Data Capturing, Data protection and classification of records are

adhered to;

o Provide training to staff wo require access or have responsibility to

maintain Electronic records;

o Receive correspondence, acknowledge receipt, analyse and determine

required action;

o Assist in the creation and updating of Standard Operating Procedures and

directives to ensure compliance and that control measures are sufficiently

implemented which should operate within the existing Electronic

Document Management and Tracking system;

o Initiate EDMS referral workflow, maintain referral/ correspondence

register;

o Process approved documentation;

Apply here!

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