Head Office – Rosebank Johannesburg
Assistant: Company Secretary ( HRL 15 )
Sappi Limited requires an Assistant: Company Secretary to provide a professional secretary service, including formal appointments (as agreed by those Boards and Committees), and all related necessary tasks to ensure the appropriate support is provided to the Company Secretary and all statutory requirements are met effectively and timeoursly.
This role reports in to the Group Company Secretary.
The main responsibilities of this job are:
- Provide administrative support to the Legal & Strategic Development team to include travel, diary management, minute taking, meeting preparation, processing of invoices and any other ad-hoc duties required.
- In addition, the incumbent assists the Group Company Secretary in developing and maintaining a culture of legal corporate compliance to support Sappi’s mission to create, employ, sustain and monitor the company’s corporate legal compliance effort and ensure that all departments of the SA based organization are abiding by the relevant company laws and regulations and to ensure that the effectiveness of the company’s policies is reviewed and corporate auditing is conducted at regular intervals in collaboration with Sappi’s Governance team.
- Provide effective administration for all meetings (AGM, Board and Board subcommittees) including preparation of board programmes and agendas.
- Ensure the collation and dispatch of meeting packs and support to Directors and invitees timeously.
- Attend meetings as and when necessary and record accurate and professional minutes for the Company Secretary and Chairpersons scrutiny.
- Electronic recording and preservation/ safe guard of all proceedings of Board and Committees meetings on the Diligent system and ensure maintenance thereof.
- Prepare extracts of resolution and minutes for all Board; AGM and Committees proceedings as and when required.
- Assist with the drafting and release of Stock Exchange News Service (SENS) announcements.
- Prepare and track action items from Board, Board Committees and Management ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning).
- Assist with matters relating to AGM, Board evaluations and Director inductions.
- Oversee the timely filing of all statutory returns and forms, such as annual returns; forms for Director & Officers’ appointments and resignations with the designated service provider; e.g. Register and de-register Directors both on Companies and Intellectual Property Commission (CIPC).
- Assist with advice and guidance on the Companies Act, Corporate Governance best practices and principles (King IV Report), and related applicable legislation.
- Assisting the Company Secretary with the preparation of various reports for the Annual Report and inputs into the Annual Financial Statements.
- Preparation of Directors’ fees and ensuring that they are processed for payment.
- Maintain all statutory registers, minute books and any other governance documents.
- Respond to and assist Directors & Executives with queries on various matters.
- Assist with travel arrangements for non-Executive Directors.
- Respond to general queries regarding FICA, B-BEE verification and Auditor queries.
- Undertake any ad hoc duties as guided by the Company Secretary.
- Maintenance, updates and circulation and of all board calendars.
Team administrative support
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Provide administrative support to the Legal & Strategic Development team to include travel, diary management, minute taking, meeting preparation, processing of invoices and any other ad-hoc duties required.
The ideal candidate should have:
- Registered with Chartered Secretaries South Africa (CSSA) – currently studying towards or completed a CIS
- At least 2-3 years’ experience within a Company Secretarial environment
- General understanding of the Companies Act and codes of best practice for this aspect of corporate governance and the ability to interpret written laws.
- A good understanding of the statutory requirements relating to company formations, special resolutions, board resolutions, minutes and notice of meetings will be advantageous.
- An excellent command of English, both written and verbal is a requirement of the role.
- Must be proficient in the use of MS Word and Excel
Closing Date: 2 October 2019
How to Apply? Please click on one of the buttons below. If you encounter any issue while applying contact your HR contact .
Feel free to visit our website for further information www.sappi.com
Sappi is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment
without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Should you not have been contacted within 14 days of the closing date of this advert, please consider your application unsuccessful.