TRIPHARM MANUFACTURING (PTY) LTD
JOB TITLE: Administrative Assistant
REPORTING TO: Head of Administration, IT, Logistics, and Health and Safety
DEPARTMENT: Administration, IT, Logistics
JOB PURPOSE
To support the company’s operations by maintaining office systems, handling a variety of tasks in order to maintain a smooth operation across the company.
ROLES AND RESPONSIBILITIES:
• Carries out administrative duties such as filling, typing, copying. printing, binding and scanning.
• Designs and maintains organised filing systems
• Screens phone calls and routing callers to appropriate persons
• Uses Computers to generate minutes, reports and create presentations
• Manage filing requirements for the accounting office, both hard and electronic copies.
• Coordinates meetings, appointments and training
• Makes travel arangements such as booking flights, cars and making hotel reservations.
• Ensures operation of office equipment by evaluating new equipment, completing
preventative maintenance requirements and calling for repairs and replacement when need be.
• Maintains supplies inventory by checking stock to determine inventory levels needed, places and follow up on ordered supplies.
• Processes purchase orders for vehicle fueling and compiles mileage reports.
• Provides management with monthly reports on vehicle status, usage, minor repairs and fuel costs
• Health and Safety aspects regarding health and safety of employees
• Making sure that First Aid Kit is well equipped
• Reporting regarding health and safety issues
• Provide training of health and safety to newly employed personnel
• Any other related duties that may be assigned from tíme to time.
KEY PERFORMANCE AREAS:
• Writing clear and specific emails.
• Proofreading and editing written communication materials.
• Strong computer skills with an emphasis on Excel, Word and PowerPoint
• Ability to plan, Organise and Prioritise
• Preparing effective daily reports or updates.
• Providing helpful input.
• Delivering messages promptly and clearly.
• High standards of business ethics and professional conduct
• To work under pressure with minimum Supervision
KNOWLEDGE SKILLS AND ABILITY (KSA)
• Time Management
• Customer service skills
• Problem solving
• Excellent communication skills
• Ability to multitask
• Attention to details
QUALIFICATION AND EXPERIENCE
• Form E, LGSCE with at least 2 years working experience in administration.
OR
• A diploma in Business Studies, Commercial Studies or Business Administration
• Knowledge or Certificate of Occupational Health and Safety will be an added advantage.
SUBMISSION:
Interested applicants should submit a COVERING LETTER, COMPREHENSIVE CV and
CERTIFIED COPIES OF EDUCATIONAL CERTIFICATES to: [email protected]. Is or hand deliver at Tripharm manufacturing (Pty) Ltd, Unit 27 Nyenye Industrial Park Maputsoe, P.O Box 42, Maputsoe 350
NOTE:
• Only short-listed candidates will be contacted
• The closing date for receiving full applications is the 06th December, 2024, at 14:00hrs.
• Applications received after the closing date will not be considered.
Selection interviews will be at a date, time and place determined by the Tripharm Manufacturing.
• Tripharm Manufacturing reserves the right to leave an advertised position unfilled if no suitable candidate is identified.